Administrative and Accounting Assistant

The Catholic Cemeteries Mgmt. is seeking a welcoming, organized, and dependable individual to join our team as a Temporary Administrative and Accounting Assistant.

Reporting to the Operations Manager, this position supports the day-to-day operations of Assumption Cemetery and St. Mary’s Cemetery, including but not limited to receptionist duties, customer service, sales support, and bookkeeping duties.

Key Responsibilities:

· Administrative office duties such as reception, filing, correspondence, answering the telephone, ordering of office supplies, and other duties as assigned.

· Bookkeeping duties such as, customer invoicing & payment processing, vendor cheque run, various account reconciliations, general ledger maintenance of SAGE data, and other duties as assigned.

· Assists in enhancing the customer care offered by the cemetery, maintaining accurate and detailed records regarding maps, reports, and inventory.

· Assists in a sales support function. Providing basic information to families and facilitates sales when the Operations Manager is not available.

Requirements

· Minimum of two (2) years of administrative assistant experience.

· Minimum of two (2) years of bookkeeping experience and full-cycle accounting understanding is an asset.

· Excellent computer skills in Microsoft Office, Word, and Excel. Ability to learn other programs such as, SAGE and Payworks.

Qualifications

· Excellent communication skills along with a proven track record in building rapport and maintaining relationships.

· Able to work collaboratively with the Archdiocesan office, clergy, staff, parish offices and the public.

· Able to work independently and as part of a team environment, self-motivate, take initiative, and multi-task.

· Personal qualities of integrity and credibility are important.

· Attention to detail and excellent organizational skills are important.

· Experience in the bereavement or funeral industry would be considered an asset.

· Knowledge of Catholic burial rights and traditions would be considered an asset.

Compensation and Benefits:

· Employment Type: Temporary (Maternity Leave Coverage), full-time.

· Schedule: Monday to Friday, 8:30 am to 4:30 pm; with one-hour unpaid lunch.

· Salary: competitive salary based on experience and education

· Free on-site parking

· The administrative office is in a Mausoleum.

· Supportive and collaborative workplace culture with a strong sense of mission.