Accounts Payable and Accounting Administrator

Job Responsibility:

CARTE International Inc . is a Winnipeg company that is a major manufacturer and supplier of high-quality transformers to the Canadian and USA markets. We provide excellent customer service, and the overall excellence of our dedicated team is one of the major reasons for Carte's success.

Carte is currently looking for a dedicated, career minded Accounts Payable & Accounting Administrator to join and support our Finance team. As a member of the team, you support the collation of payables documentation and the payment of corporate purchases. This position supports the Controller with daily duties and month end processes with the opportunity for further growth with the appropriate training and education.

POSITION SUMMARY:

The Accounts Payable & Accounting Administrator is responsible for complying with company policy and procedures while completing accounts payable functions effectively and with a high degree of accuracy. The Accounts Payable & Accounting Administrator is part of the accounting/finance group but also works directly with many other groups including, marketing and sales, product design, production scheduling, inventory control, logistics/ shipping, and IT. The AP & Accounting Administrator is cross trained in other accounting functions to provide back up as needed.

These duties are to be performed in a timely and accurate manner, maintaining data integrity and thoroughness of source and output documentation. Documentation is to be compliant with corporate and legislative objectives and applicable legislation and standards.

RESPONSIBILITIES:

· Day-to-day processing of vendor invoices with proper G/L coding, authorizations, taxes, due dates, and self assessment of taxes where required.

· Ensure any discrepancies between PO's and vendor invoices are investigated and solved promptly.

· Review and generate vendor payments (EFT's and Cheques, with the occasional wire transfer), ensure payments within due dates (including discount terms)

· Respond to any supplier's inquiries regarding issues or payment of invoices and assist internal departments with inquiries or problems.

· Maintain complete, accurate and current vendor records (proper documentation and filing).

Accounting

· Post approved journal entries to the system and complete some month-end reconciliation.

· Bank balance daily and bank balance every month-end.

· Act as liaison and accounting process resource as required to support production, materials management, quality control, and product teams.

· Assist Controller in responding to questions and informational requirements arising during the annual audit and annual tax preparation activities.

· Participate in projects/project teams as required for projects connected to the responsibilities of the Finance team.

General

· Apply Lean Manufacturing and Lean Accounting practices in exercising the duties of this position; activities are to be performed with an emphasis on accuracy, timeliness and the protection and security of corporate information and assets.

· Take a dynamic approach to the duties of the job, seeking to identify opportunities that will increase efficiency and reduce waste both within the role and functionality of the position as well as within the company.

· General promotion of quality, health, safety, and environmental excellence at Carte

· Other duties as assigned within the area of knowledge and skills required by the .

QUALIFICATIONS:

· Minimum 2 years of accounting duties and Accounts Payable; with an emphasis on accounts payable in a computerized accounting system.

· Completion or enrolled in introductory accounting course is desirable or with appropriate combination of training and experience.

· Experience in a multi-currency environment is preferable.

· Experience with Microsoft Office Suite (Excel, Outlook, Word, etc.)

· General knowledge of accounting principles and the roles within the Finance and Accounting team.

COMPETENCIES:

· Behaviours: initiative, independent thinker, open-mindedness, team player. Willingness to seek automation opportunities to control process demands and maximize productivity.

· Analytical skills: demonstrated problem solving, creativity, and willingness to learn and implement change.

· The ability to prioritize and handle multiple tasks/projects at one time.

· Effective written and verbal communication skills and excellent interpersonal skills

· Willingness to seek automation opportunities to control process demands and maximize productivity.

· Strong organizational relationship and verbal and written communications skills

· Computer skills: spreadsheets, word processing, reliable keyboarding, and data processing skills.

Job Types: Full-time, Permanent

Pay: $40,000.00-$45,000.00 per year

Benefits:

• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Life insurance
• On-site parking
• Paid time off
• Tuition reimbursement

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Experience:

• vendor management: 1 year (preferred)
• Accounts payable: 2 years (preferred)

Work Location: In person

Application deadline: 2024-07-02Expected start date: 2024-07-08