Stadium Operations Payroll and Administrative Assistant

Job Responsibility:

The Winnipeg Football Club is seeking a detail-oriented, highly accountable and experienced Payroll and Administrative Assistant to join our team. This dual-role position is vital in ensuring all elements of payroll processing are accurate and providing essential administrative support to our stadium operations, security and parking teams. In this position, you will be responsible for processing payroll and accounts payable functions with efficiency. This role is required to multi-task effectively in a fast-paced time sensitive environment. This is a full-time (salaried) position.

Reporting to : Director of Stadium Operations

Description:

Payroll Administration:

• Process new hires into the payroll system, including pay rates, employee details (address, dependents, bank information) with accuracy
• Maintain accurate payroll records and ensure all payroll transactions are documented properly by tracking and verify employee time for multiple departments (stadium operations, housekeeping, parking, security, etc.)
• Process hourly payroll bi-weekly
• Assist in year-end payroll and operational activities

Administrative Assistance:

• Provide administrative support to the stadium operations team such as managing events schedule, scheduling meetings, managing internal booking calendars, schedule service calls, and maintain accurate records
• Collaborate with cross-departments on work planning and build out of schedules including adjustments based on business needs and weather conditions
• Issue and reconcile purchase orders and supporting documentation related to expense and capital projects, month-end and fiscal year-end reporting while meeting compliance with organizational policies

Assist with special projects, adhoc reporting, auditing tasks and other duties as assigned

Requirements

• 2 plus years of payroll and/or administrative experience working in payroll processing
• Experience with work planning and scheduling
• Ability to handle confidential, sensitive, and personal information with discretion
• Possess strong planning, organizational skills with superior attention to detail
• Able to prioritize tasks with strict deadlines effectively
• Able to work individually and as part of a team in a fast-paced environment
• Excellent communication skills to facilitate successful resolution of employee concerns and requests
• Familiarity with HRIS and payroll systems. Payworks experience is an asset
• Must able to work Blue Bomber home games and other stadium events as required

The Winnipeg Football Club welcomes applications from qualified individuals from all backgrounds and abilities. In accordance with accessibility and human rights legislation the Winnipeg Football Club will provide interview accommodations to qualified job applicants with disabilities and other protected needs. If you require accommodation, please notify us and we will work with you to meet your needs should you be a successful candidate for interview.