Faculty Administrative Assistant

Job Responsibility:

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM's impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba's Top Employers and one of Canada's Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

The Faculty Administrative Assistant assumes comprehensive lead administrative duties within various academic units in the Faculty, offering coverage and assistance during times of transition. Responsibilities will include overseeing current departmental support personnel and working with Department Heads and Coordinators to lead the administrative portfolio in addressing department needs. This position is responsible for providing daily guidance, interpretation, and enforcement of department, Faculty, and University policies and collective agreements for students and department staff.

The qualifications and experience we're looking for:

• An undergraduate degree in a related discipline is required.
• A minimum of 2 years of directly related senior administrative experience, including supervision in an academic department or program, is required.
• Thorough working knowledge of the university and its academic programs, collective agreements, policies, and procedures is required.
• Experience with academic program budget creation and maintenance.
• An acceptable equivalent combination of education and experience may be considered.
• Leadership skills with the ability to motivate and engage staff is required.
• Clear and articulate verbal and written communication to convey information effectively is required.
• Ability to problem solve and exercise independent judgment required.
• High level of adaptability to adjust working style based on the audience's needs is required.
• Active listening is required to understand the needs and concerns of Faculty, Students, and Staff.
• Skill in budget management, including allocating resources, is required.
• Knowledge of regulations, policies & procedures is required to support an undergraduate and graduate academic program.
• Strong attention to detail is required.
• Ability to foster a collaborative and positive work environment.
• Ability to manage multiple priorities is required.
• Knowledge of the administration of grants is an asset.
• Experience with applying collective agreements is required.
• Experience with employment paperwork and hiring through VIP is required.
• Ability to leverage technology to streamline administrative processes is preferred.
• Knowledge and experience with university systems that support an academic program is required.
• Advanced proficiency in utilizing Microsoft Office is required.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.

Why the University of Manitoba?

Along with being one of Manitoba's top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

• Comprehensive group benefits and pension plan.
• Competitive vacation time.
• Employee and Family Assistance Program.
• A full spectrum of professional development opportunities.

Closing Date: May 24, 2024

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact View phone number on ca.edajobs.com. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

Job Type: Full-time

Pay: $51,560.60-$72,672.60 per year

Benefits:

• Dental care
• Extended health care

Schedule:

• Monday to Friday

Work Location: In person

Expected start date: 2024-07-02