Administrative Assistant/Accounting

Who We Are

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Accountabilities

Administrative

• Performs general office duties such as answers and screens telephone calls; files documents electronically or manually; photocopies and distributes materials and sends and receives fax/email material as requested; routine inquiries.
• At times, will provide caring and listening to people in need, as well as be willing to offer prayer as appropriate.
• Drafts and types correspondences or generates reports.
• Maintains an accurate, ongoing record of all donations to the Church, and sends acknowledgement.
• Handles and ensures the protection of extremely confidential and sensitive Employee/Officers, Client and or program files.
• Maintains databases (e.g., employee/volunteer information, contact lists, inventory, hours worked).
• Assists with preparation/ placement of advertisements, invitations.
• Assists with managing Church Social Media pages
• Assists with all paperwork for various projects and processes (e.g., community service orders, ministry unit annual reviews).
• Places all stationary supplies and maintains adequate office supplies and other supplies as needed. Will arrange for maintenance of office equipment.
• Participates in Christmas fundraising, including Kettle campaign, counting Kettle funds, and other related tasks.
• Involvement and assistance with Corps/ community special events throughout the year.

Communications

• Liaise with community, department managers, Corps Officers, Divisional Headquarters and Territorial Headquarters as required.
• Perform other position related duties as required.

CRITICAL RELATIONSHIP MANAGEMENT

Governance Boards and Councils: None

Internal

• Corps Officers, volunteers, staff, Divisional/Territorial Headquarters

External

• Community

MANAGERIAL/Technical Leadership RESPONSIBILITY

• Reports directly to Corps Officers or designate

FINANCIAL AND MATERIALS MANAGEMENT

• Codes approved invoices and forwards to accounting for processing
• Receives non-monetary and monetary donations
• No responsibility for budget preparation

WORKING CONDITIONS

• Schedule may vary according to requirements of responsibilities – some evening hours may be required or acceptable.
• Additional hours may be required during the Christmas season and may be required at fiscal year-end.
• Ability to lift/move 10 to 19 lbs.
• Occasional travel may be required for training purposes.
• Hours of work and schedule to be determined in consultation with the supervisor and includes a ½ hour unpaid meal break where applicable.

The above responsibilities must be performed in keeping with The Salvation Army’s Mission, Vision and Values, in a professional manner, upholding our code of conduct.

Education, Experience, And Qualifications

Education, Qualifications and Certifications:

• Completed two (2) years of Community College, i.e. graduate of a post-secondary program in business, finance or business administration.
• Alternative combinations of education and experience may be considered.

Experience and Knowledge Requirements

• Minimum of three (3) years of prior related experience in non-profit, fund and branch accounting, bookkeeping, administrative/secretarial and accounting software experience.
• Strong administrative skills and proficiency with computers and databases, (particularly Excel, Word and Internet, familiar with Office 365).
• Knowledge of Salvation Army systems (Business World and SAMIS) would be a definite asset.

Skills and Capabilities

• Must comply with all Salvation Army policies and procedures and associated legislation.
• Ability to maintain information in confidence and exercise good judgement.
• Participate in ongoing professional development and training.
• Participate in regular supervision and performance appraisal process.
• Represent the organization in a positive, professional and engaging manner.
• Exhibit good listening skills, have good oral/written communication skills and respect authority
• Ability to follow written instructions and create written reports.

• Good interpersonal skills, integrity, and adaptability.
• Attention to detail, problem solving and analytical skills.

• Self-directed with strong organizational skills and the ability to complete assignments and meet deadlines.
• Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures
• Valid Manitoba Class “5” Driver’s License required for use of Salvation Army program vehicle; an original copy of a current Driver’s Abstract that is satisfactory to The Salvation Army, in its sole discretion, is required.
• Provide an original copy of a Background Check that is satisfactory to The Salvation Army, in its sole discretion, is required. The screening is secured either through the national Canadian Police Information Centre (CPIC) or through a local police detachment.
• Develop an understanding of the Mission of The Salvation Army in Canada and its implications as related to position responsibilities.

This is a part-time position

Weekly scheduled hours: 25

Compensation

The target hiring range for this position is $18.30 to $22.87 with a maximum of $27.44.

Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email View email address on ca.workus.org if you have a need for any accommodation and we will be pleased to discuss this with you.