Personal secretary

Are you a top-tier Bilingual (Eng/French) Executive Assistant with a passion for excellence and a keen eye for detail? We are seeking a Bilingual Executive Assistant to join one of our client's elite leadership team in Toronto. In this role, you will serve as a trusted partner and strategic gatekeeper, providing unparalleled support and ensuring seamless operations at the highest level of the organization. A premium salary range of $90,000 – $105,000 plus performance bonuses.

• Comprehensive Benefits: Access to a top-tier insurance industry benefits package (Health, Dental, Vision, and Life Insurance).
• A sophisticated office setting in the heart of Toronto’s Financial District with a culture that values professionalism and innovation.
• Retirement Security: Eligibility for the company’s pension or RRSP matching program.

Manage intricate international travel arrangements, resolving scheduling conflicts proactively to ensure seamless door-to-door itineraries.

• Financial Administration: Handle invoice processing via Oracle (vendor setup, PO entry, GL coding) and manage monthly expense reconciliation in compliance with corporate policy.
• Create high-quality PowerPoint presentations, run confidential reports in Excel, and prepare briefing materials well in advance of key meetings.
• Project Leadership: Actively participate in special initiatives, tracking action items and ensuring deadlines are met across multiple departments.

Experience: Minimum 5+ years of experience as an Executive Assistant supporting senior leaders, preferably within a publicly traded company or the financial/insurance services sector.

• Professional fluency in English and French is required due to regular interaction with national stakeholders across Canada.
• Technical Savvy: Advanced proficiency in MS Office (Word, Excel, PowerPoint) and virtual collaboration tools (MS Teams, Zoom). Direct experience with Oracle is a significant asset.
• Bachelor’s degree in Business Administration or an equivalent professional certification.
• Ability to deliver high-quality results under pressure in a dynamic, fast-paced environment.

View email address on randstad.com Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to View email address on randstad.com.