Administrative Coordinator

Administrative/Resource Coordinator

Duration: 12-month contract (extension and permanent potential)

Location: Toronto, ON (Hybrid – minimum 2 days/week onsite)

Rate: $25-$30/hr Inc.

Our client is seeking a highly organized and detail-oriented Resource Coordinator to provide administrative and operational support within a fast-paced corporate environment. This role combines administrative coordination, office operations support, facilities coordination, and stakeholder communication, making it ideal for someone who enjoys balancing multiple priorities while ensuring smooth day-to-day operations.

Key Responsibilities:

• Provide administrative support including document management, correspondence, reporting, presentations, and business communications.
• Maintain organized electronic and physical filing systems and ensure documentation is accurate and accessible.
• Respond to inquiries, coordinate communications, and escalate issues as required.
• Prepare, submit, and track departmental expenses and reports.
• Support office operations including inventory management, supply ordering, office moves, workspace planning, and facilities coordination.
• Conduct office inspections and support health and safety audit activities.
• Liaise with internal stakeholders and external vendors to support operational requirements.
• Assist with onboarding, offboarding, and workplace logistics for employees and contractors.
• Analyze issues, identify process improvement opportunities, and contribute to operational efficiency initiatives.
• Support team knowledge sharing and training activities as required.

Required Qualifications:

• 2+ years of experience in an administrative, coordination, or operational support role.
• Strong written English communication skills with experience drafting and editing business communications.
• Experience working in a high-volume, fast-paced environment.
• Proficiency with Microsoft Office Suite, including Outlook, Teams, Word, and Excel.
• Strong organizational, analytical, and problem-solving skills.
• Exceptional attention to detail and ability to manage multiple priorities.
• Strong interpersonal, communication, and collaboration skills.
• Ability to work independently, take initiative, and adapt to changing priorities.

Preferred Qualifications:

• Experience with ServiceNow.
• Customer service experience.
• Post-secondary education in Business Administration or a related field.

Interview Process:

• One interview consisting of a discussion with the hiring team and a brief writing/detail-orientation assessment.