Event Coordinator
Fluid Events Inc.
Absolutely. Here's a clean text version you can paste directly into Jobs, Indeed, Workable, BambooHR, etc., based on your PDF.Event Coordinator
Toronto / Scarborough, ON (Hybrid)
Full-Time
Reports to: Director of Events
About Fluid EventsFor more than 10 years, Fluid Events has been creating standout conferences, galas, and fundraising events for nonprofits across North America.
We produce events that raise millions of dollars for important causes while delivering exceptional experiences for guests, sponsors, and stakeholders.
We're growing and looking for an Event Coordinator who thrives on details, loves organization, and enjoys the controlled chaos that comes with delivering incredible events.
Real TalkMost people who read this won't finish the application.
That's on purpose.
We're not hiring a resume. We're hiring a person who's organized to the point of being a little annoying about it, who notices the details others miss, and who gets satisfaction from crossing every item off the list.
If you're looking for a predictable 9-to-5 desk job, this isn't it.
If you love making complicated things happen and seeing the results come to life, keep reading.
What You'll DoOwn the Numbers- Track budgets, invoices, purchase orders, and reconciliations
- Monitor event expenses and ensure budgets stay on track
- Help manage financial details across multiple projects
- Source suppliers, rentals, venues, and event materials
- Request quotes and negotiate pricing
- Track deliverables, timelines, and deadlines
- Coordinate production and event logistics
- Assist with client presentations and proposals
- Research trends, activations, entertainment, and event experiences
- Gather inspiration from social media and industry events
- Contribute ideas during planning and brainstorming sessions
- Support onsite event delivery
- Coordinate vendors, staff, and logistics during events
- Assist with load-in, event operations, and load-out
- Remain calm and solutions-focused when challenges arise
- Leverage tools like ChatGPT, Claude, Gemini, and others to improve efficiency
- Help streamline processes and reduce administrative workload
- Look for ways technology can improve operations
You don't need a specific degree or years of event experience.
We care more about how you work than what's written on your resume.
You might be a fit if you are:
- Highly organized and naturally create systems and processes
- Detail-oriented and notice mistakes others miss
- A strong communicator who follows through
- Comfortable managing multiple priorities simultaneously
- Calm under pressure and able to solve problems quickly
- A hard worker who understands that event days can mean early mornings, long hours, and occasional weekends
- Already using AI tools in your daily workflow
- Someone who takes ownership and finishes what they start
We're not focused on:
- Fancy job titles
- A specific degree
- A certain number of years of experience
If you've successfully organized something complicated and made it work—a fundraiser, wedding, conference, community event, business project, or major life event—you may already have the skills we're looking for.
We can teach events.
We can't teach grit.
Why Join Fluid Events?- Work on large-scale conferences, galas, and fundraising events
- Collaborate with a supportive and high-performing team
- Learn directly from experienced event professionals
- Gain exposure to all aspects of event planning and production
- Contribute to meaningful nonprofit causes across Canada and North America
- Hybrid work environment based in Toronto/Scarborough
Skip the traditional cover letter.
Instead:
1. Pitch UsCreate a short presentation (Canva, Google Slides, PowerPoint, etc.) telling us:
- Why we should hire you
- What you'll bring to the team
- A few event ideas, activations, entertainment concepts, or experiences you've seen and love
Show some personality. Generic and corporate won't stand out.
2. Include Your ResumeWe'll read it, but it's not the most important part of your application.
3. Attention to Detail TestUse PINEAPPLE as your email subject line.
Send your application to:
View email address on ca.talent.com
Bonus points if your files are clearly named and your email is easy to skim.
Vacancy posted 4 hours ago
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