Executive & Office Coordinator

About the Company

At Pehr, we believe childhood should be filled with beauty, wonder, and play. Founded in Toronto Pehr creates thoughtfully designed essentials for babies, children, and families, sold through our own channels and leading retailers across North America and beyond. We are a proudly women-founded and women-led company built on collaboration, creativity, and a shared commitment to excellence. We care deeply about our product, our customers, and one another.

About the Role

As we continue to grow, we're looking for an Executive & Office Coordinator to help keep our team organized, our office running smoothly, and our leaders supported. This is a highly organized, people-focused role that sits at the heart of the business.

Responsibilities

• Executive Support
• Manage calendars and scheduling for the Co-Founders & Co-CEOs
• Coordinate internal and external meetings, including scheduling, agendas, and meeting logistics
• Arrange travel, accommodations, and itineraries
• Assist with expense management and administrative tasks
• Help prioritize schedules and ensure smooth day-to-day coordination
• Support special projects and business initiatives as needed

• Office Management
• Serve as the primary point person for the Toronto office
• Manage office supplies, vendors, and day-to-day office operations
• Coordinate office maintenance, repairs, and service providers
• Support new hire onboarding logistics, including workspace and equipment setup
• Organize team meetings, celebrations, and company events
• Manage incoming shipments, mail, and deliveries
• Help create a welcoming, organized, and productive office environment

• Product Development & Production Support
• Coordinate incoming and outgoing product samples
• Organize and maintain sample libraries and storage areas
• Assist with sample tracking and inventory management
• Prepare materials and samples for fittings, reviews, and seasonal meetings
• Maintain development trackers, documentation, and team calendars
• Coordinate courier shipments and logistics with vendors and factories
• Provide administrative support to the Product Development and Production teams as required

Qualifications

• 2–4 years of experience in an administrative, office coordination, executive assistant, or similar role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Google Workspace and Microsoft Office
• Ability to handle confidential information with discretion
• Experience in retail, consumer products, fashion, or a product-based business is an asset

Required Skills

• Highly organized with exceptional attention to detail
• Proactive and resourceful, with a natural inclination to anticipate needs
• Comfortable managing multiple priorities at once
• Strong communicator with a professional and positive attitude
• Reliable, dependable, and committed to follow-through
• Enjoy supporting others and helping teams operate efficiently
• Thrive in a collaborative, fast-paced environment

Preferred Skills

• You are the type of person who notices the coffee is running low, catches a scheduling conflict before it happens, keeps a sample room organized, and makes everyone's day a little easier.
• You take pride in the details and genuinely enjoy being the person others can count on.

At Pehr, we are committed to building an inclusive workplace and welcome applicants from all backgrounds.

Join a growing women-founded and women-led Canadian brand. Work closely with senior leadership and gain exposure across multiple areas of the business. Be part of a collaborative, supportive, and entrepreneurial team. Opportunity to grow your skills and responsibilities as the company evolves.