Executive Assistant
Aplin
Our client, a global leader within the Human Resources space, is looking for a highly organized and proactive Executive Assistant to support senior executive leadership, including the Global SVP, Talent, and the CHRO in Downtown Toronto, ON . This is a high-impact role within a fast-paced, matrixed environment where you will play a key part in ensuring seamless executive operations, communication flow, and cross-functional coordination. The ideal candidate thrives in a dynamic setting, demonstrates strong judgement, and brings a solutions-oriented approach to executive support. Benefits & Perks
- 80k - 90k base salary
- 8% annual bonus
- 3 days on-site in Downtown Toronto
- 3 weeks’ vacation
- Exposure to senior global leadership within a large, enterprise HR function
- Opportunity to support strategic HR initiatives, including talent, business continuity, and executive operations
- High-visibility role with strong potential for growth and development
- Manage complex, multi-time zone calendars for senior executives, prioritizing meetings and commitments
- Act as gatekeeper for internal and external communications, managing inboxes and triaging requests
- Coordinate domestic and international travel arrangements within tight timelines
- Process and submit expenses in a timely and accurate manner
- Organize executive meetings, including agenda preparation, minute-taking, and action tracking
- Lead coordination of internal and external events (town halls, leadership meetings, team events, etc.)
- Prepare high-quality presentations, reports, and executive correspondence
- Maintain HR signing authority records and ensure accuracy across documentation
- Manage access permissions for systems, including Teams, shared drives, mailboxes, and distribution lists
- Support onboarding and offboarding processes within the HR function
- Conduct compliance and access audits to ensure data integrity and security standards
- Support HR Business Continuity planning, including documentation updates and stakeholder coordination
- Assist with communication tools, training, and data collection for continuity planning initiatives
- 5+ years of experience in an Executive Assistant or senior administrative support role, ideally within an HR environment
- Experience supporting multiple senior leaders in a complex, matrixed organization
- Strong organizational skills with the ability to manage competing priorities in a fast-paced environment
- Excellent written and verbal communication skills
- High level of discretion, professionalism, and sound judgement
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Strong expertise in PowerPoint and Excel (advanced level required)
- Ability to work independently and anticipate executive needs proactively
- Experience within HR or large corporate environments is considered an asset
- Bilingualism in French is considered an asset
Vacancy posted 14 days ago
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