Omnicom - Executive Assistant
$55k - $65k par annéeIPG Mediabrands
LOCATION: Toronto - Hybrid 3 days a week in the office Tuesday – Thursday and more as needed. Monday & Friday will be remote.
Position Summary
The Executive Assistant provides efficient, organized, and professional administrative support to multiple Executives and agency reception. As the ideal candidate, you are an effective communicator and are comfortable interacting with team members, clients, and vendors at all levels in the business. You’re a consummate team player, able to build great relationships across the organization, and create a welcoming atmosphere for guests. You possess strong problem-solving skills, take ownership and pride in seeing your work through to completion, and are always one step ahead of your executives’ needs.
Key Responsibilities
Executive Management
- Executive calendar management, ensuring their day runs smoothly
- Manage Executive travel bookings, and expense management through Concur
- Support executives with meeting room requests; help teams navigate any booking conflicts as needed
Office management
- Manage repairs, cleaning services and building upkeep
- Ordering and maintaining office supplies
- Presence at reception on assigned floor, greeting guests and facilitating office requirements of the day
- Coordinate internal agency events that contribute to agency culture
- Responsible for building decks and driving presentations for agency townhalls.
- Support team members with courier requests, providing direction and information.
Clients
- Prep for client meetings in the office. Includes ensuring that boardrooms are booked and prioritizing their needs while onsite.
- Assist with any catering requests for meetings as needed
Desired Skills & Experience
- Previous experience in an administrative role, supporting senior leadership
- Proven experience working in a professional manner: ability to handle sensitive information with a high degree of confidentiality
- Interpersonal and organizational skills with an ability to maintain confidentiality
- Ability to work with minimal supervision and direction within a fast-paced, deadline- oriented environment
- Ability to interact professionally and positively with all levels of employees and clients
- Demonstrated aptitude to prioritize tasks based on comparative importance and urgency
- Attention to detail and demonstrated ability to provide a high level of accuracy
- Solid judgment and decision-making ability
- Proficiency in expense management, travel coordination and office administration
- Attention to detail and a team player
- In-depth knowledge and proficiency in the use of Microsoft Office, including but not limited to Word, Excel, PowerPoint, Teams, and SharePoint
What's in it for you?
• Generous paid time off with a minimum of 37 paid days off including vacation and monthly wellness days. We also have four-day long weekends, half-day summer Fridays, and meeting-free Friday afternoons year-round.
• A flexible hybrid work model that works for you.
• A focus on personal development with formal training opportunities, including mental health training and inclusion education for everyone.
• A chance to be part of and grow within a global network of agencies.
• The opportunity to contribute to our company culture by joining one of our many community-based employee groups, such as Black Employee Network, Girls on Fire, Hispanic or Latinx Alliance, Neuro Network, Pan-Asian Network, and Rainbow Lounge.
Omnicom is an equal opportunity employer, committed to providing equal employment opportunities to all employees and applicants without regard to race, colour, ethnicity, gender, age, religion, creed, national origin, sexual orientation, gender identity, marital status, citizenship, genetic information, disability, or any other basis prohibited by applicable federal, provincial, or municipal law. If you require an accommodation in any aspect of the selection process, please reach out to
Salary Range
$55,000—$65,000 CAD
$55k - $65k par année
...Monday & Friday will be remote. Position Summary The Executive Assistant provides efficient, organized, and professional administrative... ..., Neuro Network, Pan-Asian Network, and Rainbow Lounge. Omnicom is an equal opportunity employer, committed to providing equal...SuggéréTravail d'étéTravail au bureauTravail à distanceLundi au vendrediHoraires flexibles3 jours par semaine- ...Position Summary We are seeking a highly professional and proactive Executive Assistant to provide high-level administrative and strategic support to two senior executives within a dynamic, fast-paced environment. The ideal candidate is an excellent communicator, thrives...SuggéréTravail au bureauTravail posté
- ...experience or similar required Experience supporting multiple executives at once Ability to work with both internal and external... ...Job Description Insight Global is hiring an Executive Assistant on a permanent, full-time basis to support one of our largest banking...SuggéréEmploi permanentTemps pleinTravail au bureauÉquipe de l'après-midi
$70k - $85k par année
...Job Title: Executive Assistant Duration: This is a full-time 16-month contract position covering a parental leave. Location: North York, ON (Hybrid - 3 days/week in office, 2 days WFH) Compensation: $70,000 - $85,000 base salary + benefits About the Company...SuggéréTemps pleinСontratPour les contractantsTravail au bureauTravail à domicile3 jours par semaine- Our client, a global leader within the Human Resources space, is looking for a highly organized and proactive Executive Assistant to support senior executive leadership, including the Global SVP, Talent, and the CHRO in Downtown Toronto, ON . This is a high-impact role...SuggéréTravail au bureau
- ...A leading commercial real estate organization is seeking a highly organized, proactive, and service-oriented Executive Support Assistant to join the Executive Services team. Working as part of a collaborative executive support team, this individual will provide comprehensive...Travail au bureauLundi au vendrediHoraires flexibles
- ...Executive Assistant & Growth Partner Location: Toronto Our office is located in the heart of Toronto’s downtown core, offering a collaborative and connected environment for our team. We currently operate on a hybrid work model, with employees working in-office 2–3...StageTravail au bureau2 jours par semaine3 jours par semaine
$85k - $95k par année
...Executive Assistant - French Strong Asset - Hybrid - Toronto Introduction Are you a highly driven, bilingual Executive Assistant who thrives in fast-paced, high-performance environments? Our client, a nationally recognized organization operating at the intersection of...StageRecrutement immédiatTravail à distance- ...Are you passionate about organizational efficiency and excel in executive support? Our company is seeking a strategic Office Manager / Senior Executive Assistant to support our team and Country Manager, Canada in Toronto. This pivotal position is essential to the operational...Travail au bureauZone locale
- ****HIRING PART/FULL TIME EXECUTIVE ASSISTANT*** Roles: -Office Admin / Marketting -Construction Supervision -Design Background Is an Asset Please email resumes to ****@*****.*** / call for more information (***) ***-**** Qualifications: - A few years experience...Temps pleinTemps partielTravail au bureau
- ...Overview IGI is seeking a detail-oriented Administrative Assistant and Document Control Coordinator . The role Administrative Assistant... ...individual also coordinates activities involving the Company Executives, including Board and Management Meetings. Responsibilities...Travail au bureau
- ...Administrative Assistant, Executive Support & Office Management Location: Downtown Toronto, Ontario (4 days per week in-office) Our Client A leading international financial services organization with operations across multiple regions, including North America and the...Travail au bureau
- ...Our client, a quickly growing law firm, is looking for an experienced Executive Legal Assistant to join their growing team. They are looking for a hands-on assistant to support a very busy litigation lawyer and 2 associates. This role would require someone proactive, who ideally...
$51.6k - $78k par année
...Executive Assistant Join Livingston and grow your career in the constantly changing world of international trade. Livingston is a market leader offering customs brokerage, international trade consulting, compliance and freight forwarding services around the world. Livingston...Contrat Longue DuréeTemps pleinTravail au bureauHoraires flexibles$55k - $65k par année
...we must keep raising the bar! Viral Nation is looking for an energetic, dynamic, proactive individual to join our team. The Executive Assistant will assist with day-to-day coordination, critical tasks and project management in order to support the larger corporate team....- ...What is the opportunity? As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC. This role will support the Fellow, Cyber Security (VP) This role requires a dynamic individual who can manage executive schedules...Temps pleinTravail au bureau
- ...consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate... ...offices around the world. Job description: An Executive Assistant at Teneo plays a critical role in supporting senior business leaders...Contrat Longue DuréeTravail au bureauTravail à distanceHoraires flexibles
- ..., so, even if you feel that you’re close but not an exact match, we encourage you to apply. Overview We are seeking an Executive Assistant who is skilled in performing tasks such as clerical and related office functions. Core responsibilities include administrative...Externe (Non Logé)Travail au bureauZone localeHoraires flexibles
- Requisition ID: 262830Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.The RoleThe Executive Assistant provides high-level administrative and strategic support to the Vice President, Enterprise Delivery Office, Scotiabank. This...Travail au bureauHoraires flexibles
$90k - $105k par année
...This is a standout opportunity for a polished, proactive Executive Assistant to step into a highly visible role supporting senior leadership at a successful, fast-growing global company headquartered in Vancouver . If you enjoy being at the centre of the action, thrive...Temps pleinTravail au bureauRecrutement immédiatHoraires flexiblesTravail postéÉquipe de l'après-midi2 jours par semaineÉquipe du matin$47k - $78k par année
...looking for a supportive, collaborative workplace with great teams and inspiring leaders? You’ve come to the right place, as our Executive Assistants have an integral role to play in helping support our leaders and their various initiatives. What will your typical day look...Emploi permanentTravail au bureauHoraires flexibles- ...Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds...Pour les contractantsStageTravail au bureauRecrutement immédiatTravail à distanceLundi au vendredi
$40k - $43k par année
...track deliverables. Contracts & Budget: Assist with contract negotiations, ensure... ...Google meetings. Creo, a division of Omnicom Media, is Omnicom’s data-driven influencer... ...campaign analysis. This role will aid the execution of influencer marketing campaigns by...СontratTravail d'étéTravail au bureauHoraires flexiblesTravail le week-end- ...fostering rapid career growth, and sharing the success of the business with the whole team. We are looking for an experienced Executive Assistant to join our Administrative team. Reporting to the EA Manager, you will play a pivotal role in supporting members of our senior...Temps pleinTravail au bureauLundi au vendrediHoraires flexibles3 jours par semaine
$71.49k - $99.24k par année
Summary As Executive Assistant to the Country President, you will play a critical role in enabling effective leadership, decision-making, and operational excellence across Novartis Canada. You will act as a strategic partner, managing complex priorities, facilitating...Travail au bureauZone localeProgramme de réinstallationHoraires flexibles- ...Job Responsibility: Executive Administrative Assistant Department: Sustainable Investing and Innovation (SII), Investment Division Type: Permanent Location: Toronto (Hybrid) Posting Date: May 26, 2025 At OPTrust, paying pensions today, preserving pensions for tomorrow...Contrat Longue DuréeEmploi permanentTravail au bureauVisa de travailHoraires flexibles
$59.8k - $99.7k par année
Permanent Full TimeWe’re seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leaders within our Great West Corporate Taxation function. This role is central to enabling a high-performing team—ensuring seamless operations, strengthening...Emploi permanentTemps pleinTemps partielStageTravail au bureauHoraires flexibles$45k - $55k par année
...incorporating emerging trends and technologies into content strategy and execution. Desired Skills & Experience Bachelor's degree in... ...marketing automation tools is desirable. Creo, a division of Omnicom Media, is Omnicom’s data-driven influencer marketing solution, combining...СontratTravail d'étéHoraires flexiblesTravail le week-end$60k - $70k par année
...organization and delivery. Program & Performance Monitoring: Execute and manage the campaigns in marketing, with suite of tools to enhance... ..., industry events, and meetings. Creo, a division of Omnicom Media, is Omnicom’s data-driven influencer marketing solution, combining...СontratTravail d'étéHoraires flexiblesTravail le week-end$40k - $43k par année
...the Coordinator is to support on matters related to the hiring of Omnicom offshore team (OGS) and tracking resources data to ensure... ...and setting up intake calls for capabilities needs briefing. Assist the OGS Management team with handling the onboarding process for...Travail d'étéTravail au bureauHoraires flexiblesTravail le week-end
Voulez-vous recevoir plus d'offres d'emploi ?
S'abonner et recevoir des offres d'emploi similaires à Omnicom - Executive Assistant. Soyez parmi les premiers à postuler !
- executive assistant position Toronto, ON
- assistant supervisor Toronto, ON
- assistant parts manager Toronto, ON
- assistant director Toronto, ON
- executive assistant - work from home: remote Toronto, ON
- assistant resident manager Toronto, ON
- seasonal assistant park manager Toronto, ON
- executive assistant work from home Toronto, ON
- assistant manager Toronto, ON
- assistant director admissions Toronto, ON
