Workplace Coordinator

Our client, a well-known company in the mobility and technology industry, is seeking a Workplace Operations Coordinator to support front desk and workplace operations at its Toronto office. This is a contract role focused on delivering a welcoming, hospitality-driven employee and guest experience while ensuring smooth day-to-day office operations.

Title

Workplace Operations Coordinator

Location

Toronto, ON, Canada (Onsite 5 days per week)

Pay Rate

Up to $27.00 CAD per hour

Contract

June 22, 2026 – December 31, 2026 (6-month contract)

Schedule

Monday–Friday, 8:30 AM – 5:00 PM

Description

The Workplace Operations Coordinator will serve as the primary front desk and reception point of contact for employees, visitors, and external guests. This role is highly focused on customer service and hospitality, requiring a positive, welcoming presence and the ability to create a friendly and inclusive office environment.

This position is ideal for someone who thrives in a people-facing role, enjoys building rapport quickly, and consistently brings a warm, professional, and upbeat attitude to the workplace.

Key responsibilities include:

• Act as the first and last point of contact at the reception desk, greeting all employees and guests with a welcoming and positive demeanor
• Serve as the main point of contact for visitor access, including clients, vendors, new hires, and external guests
• Manage front desk operations including check-ins, visitor coordination, and basic access control procedures
• Maintain a clean, organized, and welcoming reception and lobby environment
• Support workplace hospitality functions including ensuring a positive and engaging office atmosphere
• Assist with mail, deliveries, and general office coordination tasks
• Provide support for conference room bookings and day-to-day office scheduling needs
• Respond to workplace support requests and escalate issues as needed
• Partner with workplace, security, and cross-functional teams to ensure smooth office operations
• Maintain reliability and consistency in attendance and daily front desk coverage
• Support the transition from the current WeWork space to the new Toronto office location in September

Basic Qualifications

• 2+ years of customer service, hospitality, or front desk experience
• Strong interpersonal skills with a warm, approachable, and professional demeanor
• Ability to thrive in a fast-paced, in-person office environment
• Highly reliable with strong attention to punctuality and consistency
• Comfortable being the primary point of contact for visitors and employees
• Strong communication and relationship-building skills
• Ability to stay organized and handle multiple front desk responsibilities simultaneously

Education

High school diploma required; post-secondary education preferred

Pride Global and its affiliates offer eligible employees comprehensive healthcare coverage including medical, dental, and vision plans, supplemental coverage including accident insurance, critical illness insurance, and hospital indemnity, 401(k) retirement savings, life and disability insurance, employee assistance programs, legal support services, auto and home insurance, pet insurance, and employee discount programs with preferred vendors.

Equal Employment Opportunity

Pride Global and its affiliates are equal opportunity employers. We do not discriminate on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran status, military status, or any other characteristic protected under federal, state, or local law.

Fair Chance Employment

Pride Global and its affiliates are Fair Chance employers. We consider all qualified applicants, including those with criminal histories, in accordance with applicable federal, state, and local Fair Chance laws and ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require accommodation during the application or interview process, or to perform the essential functions of this role, please contact us.

For San Francisco applicants only: Under the San Francisco Lactation in the Workplace Ordinance, written notice of lactation accommodation rights will be provided upon hire or upon inquiry regarding parental leave or lactation accommodations.