Payroll Coordinator

PAYROLL COORDINATOR

FULL-TIME (ON-SITE)

TORONTO, ON

Are you an experienced payroll professional who thrives in a fast-paced, high-volume environment? Do you enjoy balancing accuracy, compliance, and employee support across complex payroll processes? Are you looking for an opportunity to join a collaborative payroll team within a well-established Canadian organization?

The Company

Our client is a respected Canadian organization with a large multi-provincial workforce, recognized for its people-first culture, operational excellence, and commitment to delivering meaningful services to communities across the country.

With thousands of employees across multiple provinces and both unionized and non-unionized environments, the organization is seeking a Payroll Coordinator to support its growing payroll operations team. This is an excellent opportunity to join a collaborative department where accuracy, service, and professionalism are highly valued.

Company Perks and Rewards

• Comprehensive Benefits Package
• RRSP/Pension Program
• Paid Vacation & Personal Days
• Stable and Collaborative Team Environment
• Opportunity to Work Alongside a Highly Experience Payroll Team
• Professional Development and Long-Term Career Growth Opportunities

The Job!

As the Payroll Coordinator, you will support the processing of high-volume, multi-provincial payrolls across Ontario, British Columbia, and Quebec. Reporting directly to the Payroll Manager, you will work as part of a collaborative payroll team supporting salaried, hourly, seasonal, and unionized employees. You will:

• Process full-cycle bi-weekly payroll for salaried, hourly, seasonal, and unionized employees in accordance with company policies and provincial legislation.
• Review, verify, and reconcile payroll data, including hours worked, deductions, and statutory remittances.
• Maintain employee information within ADP Workforce Now (WFN) and related payroll systems.
• Process off-cycle payments, termination pay, lump-sum payments, and payroll adjustments as required.
• Respond to payroll-related inquiries from employees and managers in a timely and professional manner.
• Assist with payroll reconciliations, year-end activities, and payroll reporting, including T4s and R1s.
• Collaborate closely with HR and Finance teams regarding leaves, terminations, compensation changes, and payroll compliance matters.
• Assist with payroll audits, journal entries, union dues, garnishments, and statutory filings.
• Ensure compliance with all applicable federal and provincial payroll regulations and company policies.

What you bring to the job

You are a highly organized and detail-oriented payroll professional who enjoys working within a fast-paced, deadline-driven environment while maintaining exceptional accuracy.

• 4–5 years of full-cycle payroll experience
• Experience processing multi-provincial payrolls, including Ontario, British Columbia, and Quebec
• Experience supporting unionized payroll environments
• Strong proficiency in ADP Workforce Now (WFN) — this is a key requirement
• Strong Microsoft Excel skills, including working with payroll data and reconciliations
• Experience processing payroll for hourly, salaried, full-time, seasonal, and unionized employees
• PCP Certification (National Payroll Institute) is strongly preferred
• Excellent organizational, analytical, and problem-solving skills
• Demonstrate strong communication skills and the ability to handle confidential information with discretion and professionalism
• Prioritize multiple deadlines while maintaining a high level of accuracy

Qualified job seekers are asked to apply with attention to Karyn Saunders. Reference #13913.

Expected Compensation: CAD $65,000 – $70,000

Existing Position Vacancy: Yes

I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role!

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.

You can also find more jobs that may be suited to you on the Options Consulting Solutions Indeed and pages. Follow us on Facebook for job searching tips and other updates.