Property Administrator
$30 per hourHays
Property Administrator
6 month contract- potential for extension
Toronto- Onsite
$30 hourly
Responsibilities :
- Input new accounting/lease administration data in a timely manner for new tenants & renewals, prepare lease abstracts and completion of any adjustments as required
- Review and print related monthly and quarterly reports (rent rolls, accounts receivable, rent-up, accounting reports) and provide Property Manager with any changes to the rent roll or other reports as requested
- Primary point of contact for any billing and/or collection issues
- Ensure the tenant insurance certificates are on hand as each tenant insurance renewal date arrives
- Prepare cheque requisitions for tenant allowances, lease commissions, etc.
- Track and maintain tenant insurance certificates
- Respond to general day-to-day inquiries and concerns from tenants
- Liaise with Property Manager and/or Operations Team to resolve tenant matters or site issues
- Organize and maintain complete tenant and building related files
- Maintain filing systems for contracts, insurance certificate, tenant information, and other documentation
- Assist Property Manager with obtaining supplier, contractor quotations and assist with contract administration and scheduling work
- Coordinate and promote tenant engagement and sustainability initiatives
- Liaise with Contractors to schedule annual maintenance and testing on site to ensure building compliance is maintained as required (e.g. fire equipment inspection, window anchor testing etc.)
- Maintain general office supplies
Qualifications :
- 3-5 years’ experience in office and/or property administration ideally in Property Management
- Experience with Yardi Voyager, setting up lease, charges and cash applications
- Experience in commercial real estate, lease review, information and billing set, inputting information into Yardi and other IT systems.
- Must have a positive “can do” and “willing to pitch-in” attitude
- Must be self-motivated, and can work both independently and as part of a team
- Outstanding written/verbal communication and interpersonal abilities.
- Excellent practical knowledge of MS Office 365 applications (Outlook, Word, Excel, PowerPoint, MS Teams)
- Digital and paper filing
- Organized with the ability to prioritize and multi-task.
- Reliable with patience and professionalism.
- Ability to work with diversity and multi-disciplinary teams.
- Detail-oriented and efficient
- Explore, articulate & implement process driven efficiencies
- Willing to exceed expectations to produce quality work
- Experience with Yardi Voyager is an asset
“AI may be used to screen, assess or select applicants for this position”.
Vacancy posted 6 days ago
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