Legal Administrative Assistant
$45k - $50k per yearSpenceDrake Tax Law
Legal Administrative Assistant – Tax Law
We are seeking a motivated and detail-oriented Legal Administrative Assistant to join our growing Tax Law practice. The successful candidate will provide administrative and legal support to lawyers and professionals handling corporate, personal, and estate tax matters. This is an excellent opportunity for an organized professional who enjoys working in a small and busy environment and is comfortable with client communication.
Key Responsibilities
- Prepare, format, edit, and proofread tax-related legal documents, correspondence, reports, and presentations.
- Maintain and organize client files, both electronic and physical.
- Manage lawyer calendars, schedule client meetings, and coordinate deadlines.
- Assist with the preparation and filing of documents with tax authorities, courts, and government agencies.
- Track filing deadlines, limitation periods, and client deliverables.
- Handle client communications and respond to routine inquiries professionally and confidentially.
- Open new client files, conduct conflict checks, and maintain accurate records.
- Support billing processes, including time entry review, invoice preparation, and expense tracking.
- Coordinate meetings, conference calls, and document execution.
- Provide general administrative support to lawyers and tax professionals as required.
Qualifications
- Diploma or certificate in Legal Administration, Law Clerk, Office Administration, or a related field.
- Minimum 1-2 years of experience in a legal administrative role; tax law experience is an asset.
- Strong proficiency in Microsoft Office Suite, particularly Word, Outlook, Excel, and PowerPoint.
- Experience with legal practice management and document management systems is preferred.
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Ability to prioritize competing demands and work effectively under deadlines.
- Professional judgment and a commitment to maintaining strict confidentiality.
- Comfortable with regular client communication.
How to Apply
Qualified candidates are invited to submit a resume and cover letter outlining their experience and interest.
We thank all applicants for their interest and effort; however, only those selected for an interview will be contacted.
Position: Legal Administrative Assistant – Tax Law
Job Type: Full-Time, Permanent
Location: Midtown Toronto
Salary Range: $45,000 - $50,000
Vacancy posted 2 days ago
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