Property Administrator
Temporary
Hays
Your new company
A leading global real estate investor, developer, and manager with a diverse portfolio spanning office, retail, industrial, residential, and mixed-use properties. The organization is known for creating high-quality, sustainable spaces that enhance communities and deliver long-term value. With a strong presence in major cities around the world, it focuses on innovation, operational excellence, and tenant experience, combining thoughtful design with strategic asset management. Backed by institutional ownership, it emphasizes responsible investing, environmental stewardship, and continuous improvement across all aspects of its operations.
Your new role
- Input new accounting/lease administration data in a timely manner for new tenants & renewals, prepare lease abstracts and completion of any adjustments as required
- Review and print related monthly and quarterly reports (rent rolls, accounts receivable, rent-up, accounting reports) and provide Property Manager with any changes to the rent roll or other reports as requested
- Primary point of contact for any billing and/or collection issues
- Ensure the tenant insurance certificates are on hand as each tenant insurance renewal date arrives
- Prepare cheque requisitions for tenant allowances, lease commissions, etc.
- Track and maintain tenant insurance certificates
- Respond to general day-to-day inquiries and concerns from tenants
- Liaise with Property Manager and/or Operations Team to resolve tenant matters or site issues
- Organize and maintain complete tenant and building related files
- Maintain filing systems for contracts, insurance certificate, tenant information, and other documentation
- Assist Property Manager with obtaining supplier, contractor quotations and assist with contract administration and scheduling work
- Coordinate and promote tenant engagement and sustainability initiatives
- Liaise with Contractors to schedule annual maintenance and testing on site to ensure building compliance is maintained as required (e.g. fire equipment inspection, window anchor testing etc.)
- Maintain general office supplies
What you'll need to succeed
- 3-5 years’ experience in office and/or property administration ideally in Property Management
- Experience with Yardi Voyager, setting up lease, charges and cash applications
- Experience in commercial real estate, lease review, information and billing set, inputting information into Yardi and other IT systems.
- Must have a positive “can do” and “willing to pitch-in” attitude
- Must be self-motivated, and can work both independently and as part of a team
- Outstanding written/verbal communication and interpersonal abilities.
- Excellent practical knowledge of MS Office 365 applications (Outlook, Word, Excel, PowerPoint, MS Teams)
- Digital and paper filing
What you'll get in return
Great job opportunity to grow your skills.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
Vacancy posted 2 days ago
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