Administrative Support Specialist

Position Title: Administrative Support

Position Status: Temporary Assignment until June 30, 2027

Posting Status: Open

Location: (On-site) 26 Prince Andrew Place, North York, ON, M3C 2H4

Salary Band: $52, 259- $69, 090 per year

Hours of Work : 36.25 per week

Posting Date: June 10, 2026

Closing Date: June 19, 2026

Who we are

The Office of the Chief Electoral Officer (Elections Ontario) is an independent, non-partisan office of the Legislative Assembly of Ontario, responsible for administering provincial elections, by-elections, and referenda.

At the heart of our work is a commitment to democracy – making voting easy and accessible for all electors, while maintaining the integrity, security, and transparency of the electoral process.

Join our team

Are you highly organized, proactive, and able to exercise sound judgement and discretion while supporting leadership at the executive level? The ITRS Cluster is seeking a candidate for the role of Administrative Support - an opportunity to play a key role in enabling the work of the ITDS and Elector Data and Analytics divisions and supporting the delivery of elections.

In this role, you’ll support two executives and management team to manage day-to-day priorities, work closely with other divisional executives to coordinate across teams, and serve as a trusted partner in advancing strategic and operational goals. You are a relationship builder, a strong communicator, and you know how to collaborate!

The ideal candidate is proactive, efficient, with superior communication and multitasking abilities.

What you can expect in this role

Reporting to the Director, ITDS, the successful candidate will:

• Provide high-level administrative support to the ITDS and EDA divisions.
• Prepare and coordinate reports, briefings, and presentations.
• Assist in the preparation of correspondence, reports, presentations, executive summaries, business cases, manuals, travel expenses and purchase requisitions.
• Manage calendars, meetings, travel, and correspondence with professionalism and discretion.
• Prepare and distribute agendas and records of discussion.
• Perform a variety of administrative tasks, including divisional budget coordination and expenditure management.
• Responsibly handle confidential information and documents.
• Maintain and update the shared intranet site for the division.
• Ordering and storing office supplies.
• Complete other duties as assigned.

What you need to qualify

• Demonstrated administrative/secretarial skills and the ability to work with limited direction amid competing priorities/deadlines.
• Experience with manual and electronic records management.
• Experience with managing calendars and strategically resolving scheduling conflicts.
• Attention to detail.
• Well-developed and responsive customer service skills.
• Ability to take minutes electronically.
• Ability to transcribe and distribute agendas/minutes within a short turnaround time.
• Proficiency with Microsoft Office suite of tools, specifically Word, Excel, PowerPoint, Outlook, and SharePoint.
• Proven ability to respond to diverse stakeholders with accurate and timely information.
• Strong verbal and written communication skills.
• Experience writing, editing, and proofreading confidential documents, presentations, and briefing notes.
• Superior organizational and interpersonal skills.
• Ability to adapt quickly to rapidly evolving circumstances.
• Ability to work independently with minimal supervision.
• Must be legally entitled to work in Canada.

This role requires in-office presence five (5) days per week. There is no hybrid option.

The successful candidate will be required to complete criminal background and social media checks as part of the hiring process.

How to apply

Our recruitment process reflects our mission to uphold the integrity and accessibility of the electoral process and to manage elections in an efficient, fair, and impartial manner. We offer career growth opportunities and a competitive rewards program.

Please submit your cover letter and resume as one PDF attachment, using format: EO-2026-85, First Name Last Name in the subject line, to View email address on ca.talent.com, no later than 4PM on June 19, 2026 .

Please note: Applications without a cover letter will not be accepted.

We thank all applicants for their submission, but only those candidates selected for an interview will be contacted.

How to request an accommodation

Elections Ontario is an equal-opportunity employer. We are committed to fostering an inclusive, equitable, and accessible environment, where all employees feel valued, respected, and supported.

Under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, we provide accommodation for applicants with disabilities throughout the recruitment and selection process. If you require a disability-related accommodation to participate, please call View phone number on ca.talent.com, send a fax to View phone number on ca.talent.com, TTY at View phone number on ca.talent.com or email View email address on ca.talent.com.

At Elections Ontario, all resumes are screened by the Talent Acquisition team and Hiring Managers, without the use of AI. Criminal record checks also do not use AI. However, AI technology is used when conducting social media checks.

Elections Ontario posts salaries in accordance with ESA pay/transparency legislation. Individual salaries within the anticipated salary range are determined through various factors, including but not limited to internal equity, education, relevant experience, knowledge and applicable skill sets.