Junior Contracts Administrator
Rutke Search
Our client is looking for a detail-oriented junior professional to join their contracts team. Someone eager to learn the business from the ground up and grow into a trusted contributor over time.
This is a developmental role with real substance. You'll support the full lifecycle of contracts & transactions. From document prep and tracking to closing coordination and records management, working closely with investment, account management and finance teams.
This role hybrid with 3 days per week in office downtown Toronto.
What You'll Do
- Prepare standard transaction documents using approved templates, under supervision
- Assist with first-pass reviews of documents received from external parties and flag issues
- Manage version control and ensure documents follow internal standards
- Assemble signature and closing packages
- Maintain trackers for active transactions (key dates, outstanding items)
- Monitor deadlines and prompt team members on upcoming milestones
- Support follow-ups with internal and external parties
- Prepare document summaries and route documents for signature via DocuSign
- File executed and draft documents in SharePoint per internal standards
- Retrieve documents and transaction history to support reporting and audits
- Assist with maintaining organized, complete transaction folders
What We're Looking For
- Diploma or degree in business, law, paralegal studies, real estate, or a related field
- 2–3 years in an administrative, legal, or transactions support role
- Exposure to contracts or document management is an asset
- High proficiency in Microsoft Word, including document formatting and styles
- Comfortable with Outlook and basic Excel; SharePoint, Salesforce, or DocuSign experience is a plus
- Strong attention to detail and accuracy
- Highly organized, able to juggle multiple tasks and deadlines
- Clear written communication and good professional judgment
- Eager to learn, ask questions, and take direction well
Use of AI in Recruitment: This organization may use artificial intelligence (AI) tools to assist in reviewing applications, screening candidates, or scheduling interviews. AI will only support human decision-making and will not be the sole determinant in hiring decisions.
Your experience matters.
We're committed to creating an inclusive and accessible recruitment process. If you require accommodations or support at any stage of your application, please let us know. We’ll ensure you have what you need to participate fully and comfortably.
Vacancy posted 4 days ago
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