Construction Project Administrator

Company Description

Founded in 2003 by seasoned real estate executives, Europro, an asset management company, is supported by an in-house property management, financial, leasing and development team. We identify investment property opportunities, complete due diligence and analysis, acquire and manage the investment. When appropriate for our investors, we organize the disposition of the property. Investments include retail properties, office towers and industrial buildings. Europro currently manages 27 assets with over $1 billion in value covering more than 6.5 million square feet. Europro is a highly entrepreneurial and driven organization that generates profits for its investors. For more information on Europro please visit our website

About the Position:

The Project Administrator is based out of our Toronto head office and plays a key support role in the planning, scheduling, and coordination of projects to ensure they are delivered on time and to a high standard of quality. Working closely with project management, accounting, clients, designers, trades, and internal teams, the successful candidate will assist in managing projects from conception through to completion.

Key Responsibilities

• Work closely with the accounting / AP department to ensure all invoices, purchase orders and invoices are accurate
• Manage all project documents such as: close out documents, contracts, Pos, Cos, RFI
• Act as a liaison for Project Managers to provide site progress reports
• Prepare project schedule on Microsoft Project
• Prepare project cost summaries
• Complete inventory control and tracking reports
• Assist in obtaining permits and licenses as needed
• Ensure Health and Safety polices are followed at all times
• Closely monitor job costs with sub-contractors and suppliers to ensure budgets are met
• Prepare contracts, work orders, subcontract agreements, statements and start up packages
• Prepare project status reports, including updated cost projects and schedules for project review
• Assist in the review of construction drawings and specifications
• Maintain site files, supplies, equipment and services as needed
• Maintaining cleanliness and organization of sites and office
• Keeping a daily log of site activities on the project including but not limited to: all trades and number of personnel/trades, description of work, weather, safety hazards or issues
• Maintaining professional conduct and a good working relationship at all times with owners, trades, supplies, team members and tenants
• Receiving, tracking and inspection of site purchases and materials
• Support cost control, proper coding and management project within budget
• Review and analyze quotes with emphasis on obtaining the best prices in the market
• Interest or education in estimating is a plus, as this role integrates into our estimating process
• Ad hoc projects as required

Job Requirements:

• 2+ years in a project Coordinator role or equal education
• 2+ years of administrative support in the construction industry is considered an asset
• Experience with Microsoft Project is considered an asset
• Educational background in: construction management, architecture, engineering or a related field
• Knowledge of construction management processes, means and methods
• Knowledge of building products, construction details and relevant rules, regulations and quality standards
• Solid understanding of the construction process
• Outstanding attention to detail
• Able to look ahead, plan and see the big picture
• Effective time management, multitasking and logical decision-making skills
• A teamwork approach to all aspects of the work
• Willing to take on training, learn new skills and grasp development opportunities
• Ability to work independently and as a team
• Valid driver’s license and access to a car is an asset
• Ability to exercise independent judgement and innovation
• Ability to address and resolve conflicts and disagreements immediately
• Proven exceptional organizational skills

We thank all applicants for their interest in this position and our organization; however, only applicants selected for an interview will be contacted.