Executive Assistant- Chief Administrative Officer & Mayor

City of Fredericton
Executive Assistant– Chief Administrative Officer & Mayor

Salary: $2,642.74 -$3,676.80 bi-weekly 
Step 6-8 on the Non-Bargaining Salary Scale. Salary commensurate with experience.
Biweekly benefit spending allowance of $279.98 - $286.86.

Are you an organized, proactive professional with a passion for efficiency and exceptional service? We are looking to bring a talented Executive Assistant (EA) to the Office of the Chief Administrative Officer & Mayor. The City of Fredericton is New Brunswick's Capital City. It prides itself on being a smart and sustainable city offering a cost competitive business environment and balanced lifestyle with abundant recreational and cultural amenities. Internationally and nationally recognized for municipal and community efforts, the City of Fredericton delivers more than 60 programs and services to residents and visitors alike, in a planned and financially responsible manner.  

The EA will oversee and streamline the daily operations of the office of the Mayor and Chief Administrative Officer, ensuring a smooth, well-coordinated environment. In this key role, you will report to the Chief Administrative Officer, and be responsible for managing office procedures, supporting staff, and ensuring effective communication across departments. If you are looking to contribute to a dynamic team and help create an organized, welcoming atmosphere for our staff, residents and community members, this is the perfect opportunity.  

Qualifications:
We recognize that candidates bring diverse experiences and backgrounds. Applicants are encouraged to demonstrate how their qualifications meet the essential requirements of the position. Additional valued qualifications may strengthen an application but are not required.

Essential: 

• A minimum of five (5) years in an administrative position. 
• Certificate courses in public administration, and/or municipal government or related fields considered an asset.  
• Thorough knowledge of City operations and departmental functions. 
• Proficiency in Microsoft Office (Excel, Word, Outlook).  
• Strong political acumen. 

Equivalent combinations of education, training, and experience may be considered where they provide the knowledge, skills, and abilities required to perform the essential duties of the position. Applicants are encouraged to describe how their background aligns with the requirements of the role.

Valued : 
The following qualifications are not required but may strengthen an application: 

• Ability to represent the Office of the Mayor and CAO professionally and work independently with exceptional communication skills.  
• Organized, self driven, detail oriented, and able to contribute to team success. 
• Skilled in meeting and conference planning logistics.  
• Able to identify issues and develop strategies for resolution.  

What You'll Do : 

• Proactively monitor, manage, and prioritize the Mayor's inbox.
• Manage complex calendars for the CAO and Mayor.
• Draft correspondences and preparing remarks/ briefing notes for the Mayor, CAO, and Deputy CAO. 
• Exercise superior judgement in composing correspondence. 
• Interact daily with the public, Mayor, CAO, members of City Council, media, senior management and City staff.
• Research, draft correspondence, prepare reports and handle highly confidential and sensitive
• information. 
• Support the Legislation and CAO budgets, cash flow projections and budget transfer requests.  
• Manage the CAO and Mayor’s office operations to ensure smooth functioning and staffing during absences. 
• Provide administrative support for the divisions under the CAO’s office, including Organizational Development 
• and Strategy, Corporate Communications and First Nations Relations.  
• Coordinate and analyze information from senior staff and government agencies to appropriately respond to inquiries 
• from members of Government at all levels, and internal Departments.  
• Chair and take minutes of the weekly Mayor/CAO meetings.  
• Maintain effective working relationships with the public, City Council, government officials, business leaders, media, 
• senior management, and staff.  
• Assist with special projects, and additional meetings as needed.  
• Exercise initiative and judgement in public interactions. 
• Occasional nights and weekends may be required.  

Build a future with an employer that supports your life today and tomorrow.
At the City of Fredericton, we believe great employers offer more than just a salary. They provide stability, purpose, flexibility, and the confidence to plan for the future. That’s why our total rewards package goes beyond your base salary to support your health, well-being, financial security, and work-life balance at every stage of your career and life.

Health & Wellness Designed Around You
Your base pay is complemented by a biweekly flexible benefit spending allowance that helps you build the coverage that best fits your needs. Choose from comprehensive health, dental, and insurance options, and access confidential support through our Employee and Family Assistance Program.

Time to Recharge
Enjoy vacation entitlements that grow with years of service, plus the option for eligible employees to purchase additional prorated leave each year, giving you greater flexibility to balance work and life. 

Retirement Security
Build long-term financial security through a shared risk pension plan, with contributions from both you and the City.

Meaningful Work. Lasting Impact.
Help shape a vibrant, inclusive, and growing Fredericton. Your work will play a role in delivering services that make a significant and positive difference in the community.

Our Commitment
The City of Fredericton is an equal opportunity employer committed to a diverse, inclusive, and equitable workplace. We welcome applications from Indigenous Peoples, persons with disabilities, racialized persons, and other equity-deserving groups. Qualified candidates who self-identify may receive preference in line with employment equity goals and applicable legislation.

If you require accommodation, please advise Human Resources so we can work with you to meet your needs.

Apply Now! 
Use the link below

Please submit your application on or before August 14, 2026 at 4:30 p.m. AST.

Only those applicants selected for further consideration will be contacted. 

Internal/External