Office Manager (Seasonal)

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Reporting to the Director, the incumbent will manage the overall administrative, financial, and operational activities of the Morgan Arboretum to ensure efficient day-to-day operations. The position serves as the primary administrative resource, liaising with internal university units and external partners.

Supervision of front-line staff and seasonal staff; including onboarding, training, development and delegation of tasks.

Develop, monitor, and reconcile operating budgets, including forecasting revenues and expenses and preparing regular financial reports and variance analyses

Process and oversee financial transactions (invoices, deposits, purchase orders, P-card expenses), maintain petty cash, and ensure compliance with financial policies and regulations

Administer not-for-profit financial requirements, including regulatory compliance and reporting, and support audit processes

Execute HR processes using Workday, track staff hours, and administer government-funded student employment programs, including application, reporting, and compliance

Oversee membership programs, including annual campaigns, renewals, invoicing, database management, and member communications

Serve as the primary point of contact for visitors, members, and stakeholders; respond to inquiries, resolve issues, and ensure a high standard of customer service

Oversee site usage, bookings, and rentals (e.g., events, tours, film productions), including preparing agreements, managing schedules, and ensuring compliance with conditions

Support policy development, operational improvements, volunteer coordination, and special projects in collaboration with the Director, ensuring alignment with organizational goals

Strong knowledge of budgeting, financial reporting, and reconciliation processes

Workday)

Proficiency with Microsoft Office, especially Excel (Pivot Tables), and database systems

Excellent interpersonal and customer service skills

Strong communication skills in English (written and spoken); spoken French required, written French is an asset

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)

Defined contribution pension plan (with employer contribution up to 10%) (if eligible)

Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)

Competitive vacation policy

Two (2) personal days

Two (2) floating holidays

Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day

Paid time off over the December holiday period

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4 .

For a definition of our language proficiency levels, please click here .

MPEX-ADM1A - General Administration - Professional 1 (Excluded)

33.75 (Full time)

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.