Casual Administrative Assistant

Administrative Assistant Chaos Wrangler. You’re the kind of person who can coordinate six flights, three hotel bookings, two airport pickups, and one executive’s “quick little change” — all before your second coffee. We’re looking for an Administrative Assistant who loves organizing travel, can keep our Calgary office running smoothly, and makes sure the behind-the-scenes details are handled so our team can do their best work.

If the phrase “tight connection” doesn’t immediately raise your blood pressure, this may not be the job for you. We’re looking for someone who can coordinate travel with military precision, communicate with warmth and professionalism, and keep operational details from slipping through the cracks.

Someone who can chase down flight confirmations, manage hotel bookings, support conference logistics, keep office systems organized, handle confidential information with care, and make new hires feel welcomed from day one.

So if managing travel calendars, coordinating office needs, updating processes, communicating with vendors and landlords sounds painfully boring… this probably won’t be your dream job.

The good news? Passport full of experience.

You’re well-travelled and understand the nuances of navigating airlines, layovers, customs, immigration, transportation logistics, and scheduling complexities. You know how to coordinate travel that’s efficient, cost-conscious, and low-stress for everyone involved. You’ll help set up and maintain our Calgary office, manage day-to-day office needs, communicate with the landlord, support OH&S requirements, and help create simple systems that make the office easier for everyone to use. And above all — you genuinely enjoy helping people succeed.

The team-building event people actually enjoy attending. The employee who feels supported during a difficult moment. You enjoy documenting SOPs, optimizing workflows, refining internal processes, and helping teams operate more efficiently. Other Qualities You’ll Need

At AlgaeCal we’re going to insist that you have these 3 qualities:

⇒ The truth is, if you don’t have these qualities you won’t last long at AlgaeCal. Flexible Stat Holidays with the option to bank days for later use

Casual dress code

So, to make sure our future Administrative Assistant is the real-deal, will be a great fit, and will thrive at AlgaeCal, we ask a little more than your run-of-the-mill job application:

Why are you the best Administrative Assistant for this role?