Administrative and Academic Assistant

At Sinai Health, we care, create possibilities and offer hope. We are looking for an Administrative Assistant II to support our Nursing Education department.
The Administrative Assistant is responsible for providing high-level administrative and organizational advanced support to the Academic Practice Directors and is an integral part of the team. They will also support the service atmosphere and attitude that exemplifies the values and professionalism of Senior Leadership and the mission and vision of Sinai Health.
Job Type: Temporary Full Time (up to 12 months)
Establishes and organizes an efficient and effective structure for the operation of the offices of Academic Practice
Provides advanced secretarial support in all functions including organization of work, correspondence, communication with the public and Hospital staff, and the undertaking of special projects
Undertakes and co-ordinates function planning and special projects as assigned, including capital planning.
Keeps abreast of and deploys appropriate and up-to-date technological office support systems and advance word processing skills with respect to software, communications, filing, etc. to ensure the most effective and efficient operation of the office
Ensures that the operations of the office adhere to current and relevant legislation, i.e., Selects and orders appropriate office supplies and equipment
Staff Right, Day Force) for the Academic Practice offices
Provides all other administrative functions (e.g. organizing catering) for the Practice Directors as required
Prepare and provides, in advance, documents, files and presentations required by the Practice Directors for meetings, conferences, telephone calls, etc.
Draft written documents and proof reads correspondence on behalf of the Practice Directors including reports, letters, responses, memorandums and the preparation of presentation material while ensuring accuracy and appropriateness of presentation formats, etc.
Record and draft minutes at meetings Chaired by Practice directors
Plan and coordinate events and special projects as assigned, such as conferences, clinical days, clinical in-services and other courses
Schedule meetings, books space, tracks items for agendas, prepares agendas, co-ordinates material for distribution and records minutes for meetings, including committees/task forces for the Directors, with a high degree of accuracy
~ Minimum 5 years of experience working in a large complex organization in a senior administrative role
Previous experience in hospital or university setting considered an asset
Advanced computer skills, including Microsoft Word, Excel, PowerPoint, Outlook, and Internet
Flexible with a high level of accountability and proven capability to work with highly sensitive and confidential information
Demonstrated satisfactory work performance and attendance history
Vacancy Type: This position is for replacement opportunity.

Employment at Sinai Health is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures and training. If you believe you are one of the very few people who may require an exemption from vaccination, supporting medical information must be submitted to our Occupational Health department, who will review and assess.
Sinai Health is comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care. We deliver excellent care in hospital, community and home, focusing on the comprehensive needs of people. Sinai Health discovers and translates scientific breakthroughs, pushes boundaries for health solutions and educates future clinical and scientific leaders. Clinical areas of specialization include rehabilitation and complex continuing care, surgery and oncology, urgent and critical care, and women’s and infants’ health. The Lunenfeld-Tanenbaum Research Institute ranks among the top ten biomedical research institutes in the world. As an equal opportunity employer who understands that diversity enriches our community and culture, we invite applications from all qualified candidates including Indigenous Peoples, racialized people, disabled people/people with disabilities, women, and members of 2SLGBTQIA+ communities. If you require accommodation(s) due to disability at any point during the application and hiring process, please contact Show phone number ext.