Adjoint·e administratif·ve - Administration & finances

Location: Remote — Candidates based in Canada or Mexico

Administration and Finance

Employment Type: Independent Contractor

We're scaling rapidly and expanding our operational capacity to support growth across our teams and clients. Our team of creators, builders, and investors specializes in marketing, technology, artificial intelligence, and business—so people with big ideas can expand their agency and live lives they find meaningful.

From advisory and tooling to implementation and education, we meet clients where they are and help them integrate AI in ways that align with their mission and values.

At Human Agency, we believe AI should amplify human potential—not replace it. The Administrative Assistant provides high-trust support across executive priorities, recruiting, and day-to-day operations, with additional support for core finance workflows. You'll work closely with the Finance & Administration Director as your primary point of collaboration and provide support to other executives and department directors as needed.

This is an international independent contractor role, open to candidates based in Canada or Mexico to better align with U.You will be engaged as an independent contractor and not as an employee of Human Agency. As such, you will be responsible for managing your own taxes, benefits, and compliance with local regulations. Canadian, or Mexican law.

Provide day-to-day administrative and executive support to the Finance & Admin Director, CEO, and Founder, including calendar management, scheduling, meeting coordination, and travel.

Prepare agendas, briefing materials, and meeting notes; Draft, format, and polish internal and external communications, documents, and presentations as needed.

Maintain organized, secure digital filing systems for leadership materials, contracts, and internal documentation.

Provide administrative and coordination support to other executives and department directors on an as-needed basis.

Serve as a candidate-facing point of contact, ensuring clear, responsive communication and a strong candidate experience.

Maintain recruiting trackers and documentation (pipelines, interview plans, scorecards, decision notes, process checklists).

help keep hiring workflows moving from open role to offer.

Assist with onboarding readiness for new hires and contractors (document collection, first-week scheduling, basic access coordination).

Support contractor and vendor onboarding by collecting required documentation and ensuring records are complete and current.

Assist with onboarding and offboarding processes for employees and contractors; Provide administrative support for HR workflows, including benefits documentation support and policy update coordination.

Support special projects and other operational tasks assigned by the Finance & Admin Director.

Bookkeeping & Finance Support

Prepare invoices and support accounts receivable tracking and follow-up.

Categorize bank feed transactions and support reconciliations in QuickBooks Online (QBO).

Experience in administrative support, executive assistance, recruiting coordination, operations, and/or finance support roles.

Clear, professional communication skills in English (Spanish or French a bonus).

Comfort working across time zones in a remote-first environment.

Proficiency with QuickBooks Online (QBO) or similar accounting software is a plus.

This role offers a competitive base compensation aligned with experience and local market rates. Total compensation will reflect skills, qualifications, and performance.

At Human Agency, we're building something different — a team of thinkers, builders, and change-makers who believe in the power of purpose-driven work.