HR Administrative Assistant (Full-time)

This role is for one of the Weekday's clients

Min Experience: 3 years
Location: Toronto
JobType: full-time

We are looking for a proactive and independent Administrative Assistant to support day-to-day office operations and coordination needs in a fast-growing, hands-on environment. This onsite role is ideal for someone who enjoys variety, takes ownership of tasks, and thrives while managing multiple responsibilities. You will act as a central support function, ensuring smooth communication, scheduling, and operational efficiency across teams.

Requirements
Key Responsibilities
Manage calendars and schedule meetings, ensuring timely coordination and follow-ups
Assist with drafting and responding to emails and tracking action items from meetings
Arrange travel logistics including flights, accommodations, and itineraries
Coordinate with offshore teams and external HR or payroll service providers
Support general office operations, vendor coordination, and administrative needs
Maintain organized records and ensure smooth day-to-day back-office functioning
Take initiative to support ad-hoc tasks, special projects, and evolving business needs

What Makes You a Great Fit
Strong written and verbal communication skills with a professional and confident approach
A self-starter who can work independently with minimal supervision
Highly organized, reliable, and comfortable juggling multiple priorities
Flexible mindset with willingness to take on varied responsibilities in a small team setup
Strong follow-through and attention to detail
Positive attitude, eagerness to learn, and a growth-oriented mindset
Comfortable in a fast-moving, hands-on work environment where ownership is valued
Prior experience in office administration, back-office operations, vendor coordination, or scheduling is an advantage