Administrative Assistant Summer Job

Job Responsibility:

Duties & Responsibilities:

• Provide comprehensive administrative and clerical support for projects, including scheduling, documentation, and general office tasks
• Support the planning and execution of special events, focus groups, and project-related activities, including managing logistics
• Maintain and monitor project data, records, and statistics to support reporting and program evaluation
• Perform general office duties such as photocopying, emailing, scanning, and faxing
• Maintain accurate daily logs and records, including contact tracking, mail logs, and attendance records for volunteers and staff
• Handle correspondence, prepare meeting minutes, manage incoming and outgoing mail, and support special event committees as needed
• Answer and monitor incoming calls and voicemail messages, and ensure professional front-line communication
• Assist in the preparation of presentations, training materials, and other resources for program delivery
• Assist with HSDC's various programs and services

Qualifications and Skills:

• Currently pursuing or completed a Bachelor's degree or Diploma in a relevant field
• Proficient in computer use, with a minimum typing speed of 35 words per minute
• Strong verbal, written, and listening communication skills
• Excellent interpersonal abilities; comfortable interacting with staff, volunteers, clients, and the general public
• High level of proficiency in using computers, internet applications, and office software (e.g., Microsoft Office Suite, Google Workspace)
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines
• Proven ability to work both independently and collaboratively within a team environment
• Capable of managing multiple responsibilities in a fast-paced, dynamic setting
• Be between 15 and 30 years of age at the start of employment
• Be a Canadian citizen, permanent resident or a person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment.
• Be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations. International students are not eligible participants.

HOW TO APPLY:

Please apply via email (cover letter & resume in one attachment) to:

Email: View email address on ca.edajobs.com

(Please quote Administrative Assistant- Summer Job in the subject line of email)

We thank all applicants for their interest in the position. However, only shortlisted applicants will be contacted for an interview.

Heritage Skills Development Centre values diversity, equity and inclusion. We encourage all individuals inclusive of any identity to apply.

About Heritage Skills Development Centre (HSDC)

Heritage Skills Development Center is a non-profit organization established in 1993, with a mission to improve the health, social, cultural, economic self-sufficiency and well-being of newcomers , at risk children and youth, women and other marginalized individuals through integrative, empowering programs and services. For more information please visit us at:

Job Type: SeasonalContract length: 8 weeks

Pay: $20.00 per hour

Schedule:

• Monday to Friday

Work Location: In person

Application deadline: 2025-06-02Expected start date: 2025-06-23