Administrative & Billing Assistant (m/f)

Administrative Assistant Location:Downtown Toronto Schedule:Full-Time, On-Site — Monday to Friday (9:00 AM–5:00 PM)
Artificial Intelligence (AI) may be used to screen, assess, and assist in the selection of applicants as part of the hiring process.

A reputable law firm with a downtown Toronto office is seeking an experienced Administrative Assistant. This role offers the opportunity to gain exposure to a variety of complex legal matters while working alongside highly skilled professionals in a supportive and collaborative setting.

The Administrative Assistant will play a key role in supporting the smooth day-to-day operations of the office. This is an excellent opportunity for an administrative professional who enjoys taking initiative, managing multiple priorities, and contributing to a high-performance environment.

Responsibilities include managing multiple phone lines, handling inboxes and calendars, maintaining address books and contact information, and coordinating travel arrangements. The role also involves preparing and processing time entries, supporting billing-related tasks, and ensuring accuracy and discretion in all work.

Additional duties include preparing engagement letters and client documentation, assisting with document preparation and revisions, creating PDFs, redlining documents, and maintaining organized electronic files. The position also involves general office tasks such as printing, scanning, photocopying, and filing, as well as providing backup support to colleagues and assisting with special projects.
This role offers an excellent opportunity to develop advanced administrative skills, gain insight into high-level legal operations, and build professional experience in a fast-paced, sophisticated workplace.

The ideal candidate will have some post-secondary education and a minimum of three years of relevant administrative experience, preferably within a law firm or professional services environment. Strong proficiency with standard office software is required, along with the ability to quickly adapt to new processes.

~ The ability to take initiative, manage competing priorities, and thrive in a fast-paced, high-performance environment is essential.