Administrative Assistant Support Administrative Assistant Support

Business Management

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

Breaks down strategic problems, and analyses data and information to provide insights and recommendations.

Gathers and formats data into regular and ad-hoc reports, and dashboards.

Leads the planning, coordinating and implementing department events.

Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.

Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.

Provides input into the planning and implementation of administrative programs.

Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.

Supports the coordination and implementation of department events.

Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).

Answers central phone line, responding to and resolving/escalating inquiries.

Prepares and logs departmental expense claims and reports. Makes travel arrangements, booking flight/hotel reservations as needed.

Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.

Maintains supplies inventory by checking stock to determine inventory level; verifying receipt of supplies.

Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).

Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.

Specialized knowledge from education and/or business experience.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. It calls on us to create lasting, positive change for our customers, our communities and our people. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset.

Accommodations are available on request for candidates taking part in all aspects of the selection process. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.