Cabinet Committee Coordinator

 

Competition # : 49460 

Department: Executive Council

Location: HALIFAX

Type of Employment: Permanent

Union Status: Exclusion - Non Union - NSPG  

Closing Date: 04-Aug-26  (Applications are accepted until 11:59 PM Atlantic Time)

About Us

 

The Executive Council Office (ECO) provides central leadership to achieve government priorities and support for executive leadership. ECO supports the Office of the Premier, Executive Council (Cabinet) and its committees by providing strategic policy, legislative, communications and labour relations advice to support decision-making and priority setting. ECO provides leadership across government to accelerate system-level change through collaboration with departments in the areas of strategy, decision-making, policy design and operations.

About Our Opportunity

 

As the Cabinet Committee Coordinator, you will work at the centre of government in a role that directly supports the effective operation of Cabinet and Cabinet Committees. Working as part of a team, you will coordinate confidential, time-sensitive, and high-impact activities that support the Executive Council’s decision-making processes.

You will work closely with the offices of Ministers, Deputy Ministers, and senior officials to coordinate Cabinet submissions, manage Treasury Board and Cabinet  agenda processes, and support these meetings. Your work will help ensure Cabinet materials are accurate, complete, properly routed, and aligned with government priorities, Cabinet conventions, statutory requirements, and corporate timelines.

This is a unique opportunity for a highly organized and detail-oriented professional with an interest in central government decision-making processes.  This role contributes to a core government function where accuracy, discretion, systems knowledge, and sound judgment have a direct impact on the integrity, continuity, and effectiveness of Cabinet operations. 

Primary Accountabilities

 

In this role, you will:

 

• Coordinate end-to-end Cabinet and Cabinet Committee meeting workflows, including submission intake, agenda preparation, meeting materials, decision records, and related communications.

 

• Manage agenda and submission tracking processes to support prioritization, readiness assessment, routing for analysis, sequencing, risk identification, and timely coordination of items with statutory, policy, legal, financial, political, or cross-government implications.

 

• Review departmental submissions to Cabinet and its Committees to confirm accuracy, completeness, procedural integrity, appropriate routing, and compliance with Executive Council Office standards.

 

• Coordinate Cabinet and Committee meeting logistics, attendance and quorum requirements, Ministers’ absence requests, Acting Minister arrangements, e-Cabinet uploads and issue tracking.

 

• Prepare and coordinate logistics and documentation for official instruments, constitutional functions, and continuity-of-government events, including Cabinet formations and transitions, swearing-in ceremonies, resignations, elections, House proceedings, and Orders in Council.

 

• Administer and maintain Cabinet and Committee information systems, including FileNet, e-Cabinet, STAR/STOR, SharePoint, and related platforms, to support accurate records, reporting, user access, permissions, classification, retention, preservation, and secure filing structures.

 

• Contribute to process improvement and operational continuity by championing new and improved processes, leveraging technology, identifying workflow gaps, documenting procedures, maintaining manuals and checklists, supporting peer review and onboarding, and providing functional guidance to departments on Cabinet process requirements.

Qualifications and Experience

 

• You will possess a  bachelor’s degree plus four (4) years of progressively responsible experience in a coordination role. An equivalent combination of training and experience may be considered.

 

• Experience coordinating confidential, complex, high-volume, and time-sensitive work involving senior officials, multiple stakeholders, competing priorities, strict deadlines, and frequent changes in direction.

 

• Demonstrated experience using strong analytical, conceptual, problem-solving, and decision-making skills, with the ability to assess readiness, risk, sensitivity, dependencies, and implications and recommend practical solutions in a fast-paced environment.

 

• You have experience exercising professionalism, tact, diplomacy, sound judgment, and discretion, when handling sensitive information.

 

• You have excellent organizational, time management, attention to detail, written communication, verbal communication, and relationship management skills.

 

• Demonstrated proficiency and experience with Microsoft Office applications and have experience using web-based collaboration, records management, workflow tracking or information management systems to manage documents, data, access, reporting, and official records.

 

• Knowledge of government structure, Executive Council conventions, legislative processes and para-legal background  would be considered assets.

The leadership competencies required for this position include Attention to Detail, Analytical Thinking, Adaptability and Flexibility, Teamwork and Collaboration, Effective Interactive Communication, Initiative, and Decisiveness.

Equivalency

 

Equivalencies may include, but are not limited to:

• Seven years of progressively responsible experience in senior administration, executive coordination, governance, legislative, policy, Cabinet, committee, or central agency work.
• Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

 

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.  For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

 

Most work is completed in an office setting during regular business hours, Monday to Friday. This role operates in a fast-paced, high-volume, and confidential environment with frequent interruptions, competing deadlines, and a sustained requirement for accuracy, concentration, discretion, and timely judgment. Occasional work outside regular hours may be required to support Cabinet and Committee operations, urgent requests, or continuity-of-government activities.

What We Offer

 

• Career development opportunities where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our employees feel valued, respected, connected, and tuned in. We have forward- thinking policies and strategies.
• A dynamic, client-focused setting where service excellence and teamwork are our focus.

Pay Grade:EC 08 

Salary Range:$2,683.70 - $3,354.62 Bi-Weekly   

 

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

 

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at Show email.

 

Current government employees may access this posting through the link below:

 

 

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 

 

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

 

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Show email.