Coordinator, Provider Funding Monitoring & Compliance (Program Admin Officer 4)

Department: Education & Early Childhood Development

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: 09-Jul-26 (Applications are accepted until 11:59 PM Atlantic Time)

The Department of Education and Early Childhood Development (EECD) is leading the transformation of the early years and public education system in Nova Scotia. We are doing this by designing an innovative curriculum, facilitating excellence in teaching and learning, ensuring an inclusive education experience, and working closely with our partners in early learning and education. This will provide children, students, and families with a strong foundation for success. This department is a perfect fit for those that want to be part of the future of early learning and public education in the province by supporting student learning in a progressive and responsive policy environment.

The Early Learning and Child Care (ELCC) branch regulates, funds, and supports early learning and child care providers and sector partners across Nova Scotia. As the sector continues to evolve within a publicly funded early learning and child care system, the department is strengthening how it works with operators to support sustainability, monitor public investment, and help funded organizations meet evolving expectations.

About Our Opportunity

The Early Learning and Child Care (ELCC) sector is in the midst of significant transformation in Nova Scotia, including operating in a changing funding environment. As new funding structures, reporting processes, and accountability requirements continue to mature, the department is strengthening how it monitors public funding, supports funded organizations, and promotes clear, consistent accountability.

As Coordinator, Provider Funding Monitoring and Compliance, you will review financial and non-financial information, identify risks or issues requiring follow-up, and help determine practical next steps. This work requires strong financial judgement, careful analysis, and the ability to assess situations where the issue may not be immediately clear.

You will work closely with Financial Advisory Services, ELCC program areas, and funded organizations to clarify expectations, support compliance, improve processes, and help ensure public funding is used as intended. Your work will support public trust while contributing to a stable and sustainable early learning and child care sector.

Primary Accountabilities

As the Coordinator, Provider Funding Monitoring & Compliance, you will:

• Lead and coordinate monitoring activities related to funding agreements with child care operators, agencies, and other funded organizations. Review financial and non-financial information to identify risks, trends, gaps, and areas requiring follow-up.
• Interpret funding agreement requirements and support practical approaches to assessing compliance.
• Work with funded organizations to understand reporting issues, clarify expectations, and support corrective action where needed.
• Provide financial analysis, advice, and recommendations to branch leaders to support sound decision-making.
• Work closely with Financial Advisory Services on funding, accounting, monitoring, internal control, and reporting matters.
• Help design and improve monitoring tools, processes, templates, procedures, and accountability mechanisms.
• Support the development and implementation of practical internal controls for grants administration and related ELCC funding activities.
• Identify process gaps and recommend improvements that support consistency, transparency, and accountability.
• Contribute to work related to new or evolving operational funding structures in the early learning and child care sector.
• Prepare reports, briefing materials, analysis, and recommendations for management and senior leaders.
• Support program areas by translating financial and compliance information into clear, usable advice.
• Balance financial stewardship with a relationship-based approach that supports sector understanding, trust, and compliance.

Qualifications and Experience

You have a bachelor’s degree with a focus in accounting, finance, business administration, commerce, or a related field, plus six years of related experience. An equivalent combination of training and experience may be considered.

You bring strong financial and accounting experience, with the ability to review funding agreements, assess financial information, identify risk, and make sound recommendations. You understand how to apply accountability requirements in a practical way, especially in environments where processes, systems, or expectations are still evolving.

You are comfortable working through complexity and ambiguity. You know how to ask the right questions, look beyond the numbers, and determine whether an issue requires clarification, process improvement, corrective action, or escalation. You can balance financial stewardship with relationship-based problem solving and support organizations in meeting funding and reporting expectations.

You bring experience:

• Interpreting funding agreements, financial documents, policies, procedures, or accountability requirements.
• Reviewing financial information to identify risks, gaps, trends, or areas requiring follow-up.
• Supporting compliance, monitoring, internal controls, or process improvement activities.
• Working with funded organizations, third-party service providers, not-for-profit organizations, small businesses, or other external partners.
• Providing clear financial advice and recommendations to non-financial audiences.
• Developing practical tools, templates, procedures, reports, or briefing materials.
• Working independently in a changing program, funding, or service delivery environment.
Managing confidential and sensitive information with sound judgement and discretion.

You are a strong communicator, analytical thinker, and practical problem solver. You bring professionalism, curiosity, and good judgement to complex situations, and you can maintain accountability while building productive working relationships.

Assets

The following would be considered assets but are not required:

• Chartered Professional Accountant designation, enrollment in the CPA program, or another relevant certification such as Certified Internal Auditor.
• Experience with SAP or other financial systems.
• Experience working with grants, transfer payments, contribution agreements, or public funding programs.
• Experience working with child care operators, community-based organizations, not-for-profit organizations, small businesses, or other third-party service providers.
• Knowledge of the early learning and child care sector, including issues related to affordability, accessibility, wages, operations, and sector sustainability.
• Experience supporting compliance, monitoring, accountability, or internal controls in a developing or changing program environment.
• Bilingualism in English and French.

Equivalency

We welcome candidates with diverse and transferable experience. Applicants who do not meet the exact education requirement may still be considered if they clearly demonstrate an equivalent combination of education, training, and experience.

Equivalent experience should show substantial depth in financial analysis, accounting, funding administration, compliance monitoring, internal controls, or a closely related area. Applicants relying on equivalency must clearly explain in their application how their background gives them the financial judgement, analytical skills, and accountability experience needed for this role.

Salary Information

PR 17 -

$3,410.48 - $4,005.58

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths

Pay Grade: PR 17

Salary Range: $3,410.48 - $4,005.58 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at View email address on ca.workus.org.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to ***email_hidden***.