HSE Administrator
Full-time
Cooec
- Office Safety Support
- Assist with daily office safety inspections, including fire safety equipment, emergency exits, and hazard identification etc.
- Support maintenance of office HSE documentation and recording of safety meeting minutes, ensuring compliance with Canadian and Alberta occupational health and safety regulations.
- New Employee Safety Orientation
- Conduct safety orientation for new office employees.
- Cover office emergency evacuation plans, evacuation routes, emergency contacts, and HSE policies.
- Contractor Qualification and Compliance Support (Remote)
- Assist HSE Coordinator and HSE Adviser in managing contractor prequalification and documentation.
- Follow up on contractor training records, licenses, certifications, and qualifications to ensure compliance with Alberta regulations and company policies.
- HSE Documentation and Data Management
- Organize HSE SharePoint and shared drive files with professional formatting and standardized naming conventions.
- Regularly back up HSE files to company servers to ensure data security and traceability.
- Assist in generating HSE reports to support management review.
- First Aid and Safety Equipment Administrative Support
- Maintain office First Aid records and equipment maintenance logs.
- Assist in first aid event and monitoring records.
- Camp and Remote Site Booking Support
- Assist HSE Coordinator in booking personnel accommodation at camps following qualification approval.
- Manage over 3,000 annual bookings, coordinate Camp Cost Codes, send confirmations, and maintain accurate booking records.
- Provide remote coordination with on-site management and contractors to ensure timely communication.
- Emergency Response and Drill Support
- Assist HSE department in organizing Calgary office emergency response drills.
- Collect drill results and improvement suggestions, ensuring records are complete and actionable.
- Hazard Assessment and File Management
- Assist in organizing office Hazard Assessment documents.
- Support remote site team documentation records.
- Employee Training
- Maintain employee HSE training records, including new employee orientation records and remote tracking of on-site training certifications.
- Assist in organizing training schedules and ensuring compliance.
- PPE Supply Support (Remote)
- Assist in compiling PPE requirements for on-site personnel.
- Support procurement (PR,PO,MR) processes, allocation, and documentation.
- HSE Qualification Renewal Follow-up
- Monitor and follow up on employee and contractor HSE certification renewals.
- Ensure compliance with Alberta regulations and company requirements.
- Budget and Expense Support
- Track HSE department budgets and expenditures.
- Assist in recording costs and preparing reports for management review.
- Compliance and Regulatory Support
- Assist in preparing office and remote site documentation for government or third-party inspections.
- Support internal audits and regulatory checks to ensure adherence to company policies and Alberta OH&S Act requirements.
Vacancy posted 12 hours ago
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