Legal Administrative Assistant

Role : Legal Administrative Assistant (Corporate & Tax)

Location : Calgary

Why Linmac?

We empower our people and create opportunities for them to flourish. We offer a boutique office work environment and a clientele that is business focused.

The role: 

We are a successful, innovative and team-oriented law firm seeking an experienced Legal Administrative Assistant for our downtown Calgary office.

Linmac LLP is a boutique, entrepreneurial law firm focused on delivering strategic, business-oriented legal solutions to entrepreneurs, private companies, and high-net-worth clients. The Legal Administrative Assistant will play a key role in assisting our Corporate and Tax practices.

Essential Responsibilities:

• Manage the entire client intake process for the tax team including, confirmation of information, and audit checking to ensure data integrity.


• Draft structure diagrams for the tax team to assist in client intake and memo drafting.


• Assist the firm’s tax law and corporate teams with transactions, including drafting documents relating to incorporations, organizations, amalgamations, amendments, alterations, rollovers, redemptions, dividends, reorganization of share capital, purchases and sales of assets and shares, continuances, dissolutions, revivals, extra-provincial registrations across Canada, licenses, limited partnerships, and business names.


• Conduct due diligence minute book reviews, identify deficiencies, and rectify issues.


• Proofread, edit and format complex Microsoft Word documents, including use of advanced functionality. 


• File management including organizing, scanning, filing, and electronic filing of documentation.


• Calendar management and meeting organization.


• Review files, identify legal issues, and prepare/maintain records and documents.


• Scanning, photocopying, filing and collating documents.


• Arranging couriers/process servers.


• Preparing engagement letters and intake documents.


• Scheduling consultations, telephone/video calls, meetings, conference.


• Proven ability to provide high-quality client service and advice.


• Additional administrative duties as required, including reception relief.

Qualifications / Demonstrated Skills:

• A minimum of 6-8 years of corporate transactional and/or tax practice experience within a law firm setting.


• Ability to take ownership over processes and procedures.


• Ability to work well under pressure, meet strict and sometimes competing deadlines.


• Strong analytical and communication skills.


• High level of professional judgement, discretion, and attention to detail.

This is an exciting opportunity for someone who is passionate about gaining exposure to high-value corporate and tax matters, with the opportunity to work with top-tier clients. If you are interested, please send your cover letter and resume to Maryann Joseph, Human Resources Director at  View email address on jobs.jobcopilot.com . We would love to hear from you.

About Linmac

We are a boutique law firm, attracting top talent at the top of their game. Our offices cover Toronto, Calgary and Vancouver. We practice predominantly in the areas of Tax, Corporate, Estate and Trust, and Family Law. We are growing, and if you are up for it, we'd love for you to join our amazing team.