Administrative Assistant Level 2, Fire

Req ID: 28304

Vacancy Type: Permanent

Number of Positions: 1

Closing Date: 07/08/2026

Job Summary

Under the direction of the Deputy Chief, the Administrative Assistant is responsible for providing comprehensive secretarial and administrative support to the Division.

Duties and Responsibilities

Training & Recruit Program Administration

• Coordinate and support training and recruit program, including creating and maintaining training records, files and onboarding documentation.
• Assist with planning and delivery of recruit graduations, training and other events.
• Ordering course, supplies and other materials.
• Provide administrative support to section as required.
• Assisting with preparing training materials developed by Training Officers.

Learning Management System (LMS) / Training Records

• Record management, data entry for LMS and other systems including provincial databases.
• Preparation and submission of required forms.
• Payroll entry.

Customer Service

• Act as a first point of contact for internal staff and external inquiries.
• Provide accurate and timely responses, escalating or redirecting inquiries as required.

Office Operations

• Managing internal/external mail and courier services.
• Ordering and managing office and operational supplies.
• Communications and memo distribution.
• Division filing.
• Prepare meeting materials, and record meeting minutes.
• Performs other related duties as assigned.

Skills And Qualifications

• Secondary school graduation with post-secondary training in secretarial/business administration and a minimum of 3 years of directly related experience, or an equivalent combination of education and experience.
• Thorough knowledge of database, word processing, power point and spreadsheet software used by the corporation as well as SAP products (e.g. Concur, Fiori).
• Typing speed of 45-60 words per minute (wpm) with accuracy required.
• Demonstrated ability to work independently.
• Demonstrated ability to communicate effectively with all levels of staff and the public, supported by strong communication and interpersonal skills and a professional telephone manner.

Hourly Rate/Salary: $ 53,354.00 - $ 71,139.00

Hours of Work: 35

Work Location: The Garry W Morden Centre

Department/Division/Section: CMO/City Manager's Office , CMO/Fire Division , Training and Technology

Non-Union/Union: Fire

The City of Mississauga may use artificial intelligence (AI) technology in sourcing candidates for some positions, however, it is not being used for screening, assessing, or selecting candidates.

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.

All personal information is collected under the authority of the Municipal Act.

Equity, Diversity and Inclusion

The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City’s commitment to Equity, Diversity and Inclusion .

Accommodations

The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please complete the following Accommodation Request Form and have it emailed to View email address on ca.snapjobsearch.com citing the Job ID and Job Title. This will inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.