Payroll Administrator

Our Client

Our client is a rapidly growing and highly acquisitive service organization seeking an experienced Payroll Administrator to support payroll operations across Canada. Reporting to the Payroll Manager, this role will play a key part in ensuring accurate and timely payroll processing for approximately 900 employees across multiple provinces.

The ideal candidate has UKG PRO WFM experience and is detail-oriented, collaborative, and hands-on, with strong technical payroll knowledge and experience working in a fast-paced, multi-entity environment. This position requires a solid understanding of Canadian payroll legislation, unionized payroll administration, and payroll systems administration.

Responsibilities

• Process weekly payroll for hourly and salaried employees across multiple Canadian provinces
• Ensure payroll is completed accurately, on time, and in compliance with federal and provincial regulations
• Maintain employee payroll records, including new hires, terminations, salary adjustments, and deductions
• Support payroll administration within unionized environments and ensure compliance with collective agreements
• Review payroll data for accuracy and resolve discrepancies in a timely manner
• Assist with statutory payroll requirements, including WSIB reporting, tax remittances, and provincial filings
• Support payroll reconciliations and ensure accurate payroll-related general ledger coding
• Prepare payroll reports and assist Finance with month-end reconciliations and reporting activities
• Maintain confidentiality and accuracy when handling employee payroll information
• Utilize and maintain payroll systems to support payroll operations
• Assist in improving payroll procedures, controls, and documentation to support organizational growth and efficiency
• Investigate payroll discrepancies and recommend practical solutions

Requirements

• 3–5 years of payroll administration experience
• Must have UKG PRO WFM experience
• Bachelor’s degree or diploma in Accounting, Finance, Business Administration, Human Resources, or a related field
• PCP or CPM designation (or in progress) preferred
• Intermediate Excel skills
• Hands-on experience with payroll systems administration
• Experience working in a multi-provincial and unionized payroll environment
• Strong knowledge of WSIB, provincial reporting, and Canadian payroll compliance requirements
• Experience with payroll accounting, general ledger coding, and reconciliations
• High level of integrity and discretion in handling confidential information

REF# LI1690