Payroll Specialist

1 year contract - Payroll Specialist

CDN and US payroll

Hybrid 3 days in office

We are seeking a detail-oriented and organized Payroll Specialist to assist in processing payroll for our employees in Canada and the US . The ideal candidate will have a strong understanding of payroll regulations, excellent attention to detail, and the ability to work effectively in a fast-paced environment. The Payroll Specialist will ensure accurate and timely processing of payroll, maintain payroll records, and assist with various payroll-related inquiries.

Key Responsibilities:

• Support full-cycle payroll processing for both U.S. and Canadian employees using ADP Workforce Now and Power Pay, including new hires, terminations, and leave administration.
• Assist in the preparation and reconciliation of year-end payroll activities, including T4s, T2200, W-2s, 1099, 1095 and year end statutory filings (e.g., WSIB, EHT, )
• Assist in administering employee benefits programs across the U.S. and Canada, including enrollments, changes, terminations, and management of taxable benefits (e.g., company gas cards).
• Process and reconcile benefit-related remittances, including HSA, 401(k), and RRSP contributions.
• Maintain and update benefit deductions in payroll systems, ensuring accurate setup and ongoing reconciliation.
• Prepare and post payroll-related journal entries to support accurate financial reporting.
• Validate payroll data by reviewing employee changes (e.g., compensation updates, promotions, profile changes, and adjustments) to ensure accuracy and compliance.
• Support in year end audits and payroll reconciliations and reasonable checks to ensure data integrity and regulatory compliance.
• Handle sensitive payroll and employee information with a high level of confidentiality and professionalism.

Qualifications:

• Degree in Accounting, Finance, HR, or a related field (preferred).
• Minimum of 3 years of payroll processing experience, with experience in both the US and Canada.
• Experience with Power Pay, ADP Workforce Now, and SuccessFactors is an asset.
• Experience with HRIS and timekeeping systems (e.g., UKG, ADP, SuccessFactors).
• Excellent attention to detail and strong organizational skills.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.
• Experience with benefits administration is a plus.
• Proficiency in Excel, including VLOOKUP, pivot tables, and data analysis/reporting