Administrator Assistant

Who We Are

Thermon is a global industrial technology leader and the world's foremost provider of mission-critical heating solutions. From power generation and semiconductors to oil & gas and food processing, our systems keep essential industries running safely, efficiently, and reliably.

We do not just make heaters-we deliver complete, end-to-end solutions that include design, installation, controls, and monitoring. Our people and products transfer the warmth needed to make life work .

Headquartered in Austin, Texas, and operating in 18 countries, Thermon is built on the values of Care, Commit, and Collaborate . We are a team of innovators and problem-solvers, united by our mission and driven by a culture of ownership and impact.

At Thermon, we're looking for an Administrative Assistant who will serve as the welcoming face of our Calgary office and play a key role in supporting our team, visitors, customers, and vendors. This is an excellent opportunity for someone who enjoys variety in their day, values collaboration, and wants to make a meaningful impact within a supportive and team-oriented environment.

What You'll Do

As our Administrative Assistant, you'll help create a positive experience for employees and visitors while supporting essential office and accounting functions.

Office Administration

• Act as the first point of contact for visitors, customers, and employees, creating a professional and welcoming experience
• Answer and direct incoming calls across Thermon locations
• Manage front desk and reception responsibilities
• Process incoming and outgoing mail and courier shipments
• Assist with phone system administration and programming as needed
• Train and support team members providing reception coverage
• Provide general administrative support to ensure smooth day-to-day operations
• Take on additional projects and responsibilities as needed

Accounting Support

• Maintain the incoming cheque log and prepare daily deposits
• Code and enter accounts payable invoices into Dynamics AX2012 for processing
• Review vendor statements and reconcile outstanding invoices
• Respond to vendor inquiries in a timely and professional manner
• Support the accounting team with administrative and financial tasks as required

What Makes You Successful

You are someone who enjoys staying organized, managing multiple priorities, and supporting a wide variety of people. You're proactive, detail-oriented, and take pride in delivering excellent service.

You'll Bring

• Exceptional communication and interpersonal skills
• A positive, professional, and customer-focused approach
• Strong organizational skills with the ability to prioritize and manage multiple tasks
• Attention to detail and a commitment to accuracy
• The ability to work independently while collaborating effectively with teammates
• A high level of professionalism, discretion, and confidentiality

Qualifications

• Minimum 2 years of administrative or receptionist experience in a fast-paced office environment
• Minimum 2 years of accounts payable experience
• Experience working with multi-line phone systems
• High school diploma or GED required; post-secondary education or relevant certifications are considered an asset
• Experience with Dynamics AX2012 or a similar ERP system
• Strong Microsoft Excel skills

Why Join Thermon?

• Be part of a collaborative and supportive team environment
• Play a visible and valued role within the organization
• Enjoy a diverse position that combines administration, customer service, and accounting responsibilities
• Contribute to a company that values professionalism, teamwork, and continuous improvement
• Build your skills and grow your career with an industry leader