Full Time Office Administrator: Permanent

Job Responsibility:
Job Overview The Office Administrator Assistant supports the daily administrative operations of the office. This role ensures smooth office functioning by performing a variety of clerical tasks, assisting with communications, organizing files and documents, coordinating meetings, and providing general support to staff and management. Accounting experience and initiative is not a requirement but an asset.
Key Responsibilities:
Administrative Support:
Answer and direct phone calls in a professional manner.
Greet and assist visitors, clients, and vendors.
Organize and schedule meetings and appointments.
Maintain office supplies inventory and place orders as needed.
Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
Document & Data Management:
File and retrieve documents, records, and reports.
Maintain electronic and physical filing systems.
Input data into company systems accurately and efficiently.
Clerical & Office Coordination:
Assist in the preparation of regularly scheduled reports.
Handle incoming and outgoing mail and deliveries.
Help coordinate office activities and events.
Support HR or Accounting staff with basic tasks (e.g., timesheet collection, invoice tracking, data entry).
Communication & Customer Service:
Respond to inquiries and provide general information to staff and clients.
Liaise with other departments to ensure smooth communication and operations.
Qualifications & Skills:

• High school diploma or equivalent; additional training or certification in administration is a plus.
• 1+ year of experience in an administrative or clerical role preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook, etc.).
• Proficiency in Sage 50 is preferred.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.

Schedule:
~ Monday to Friday

Education:
~ AEC / DEP or Skilled Trade Certificate (preferred)

Experience:
~ Accounting: 1 year (preferred)

Work Location: On the road