Admin Assistant and Student Initiatives Coordinator

Job Responsibility: Organizational Unit University of Victoria -> VP Academic Location University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) Posting Close Date 7 July 2024 Please note that positions will close at 4 p.m. on the closing date. FTE 1.0 Salary Grade $64,629.00 - $71,504.00 Additional Posting Information N/A Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable. Classification Exempt Support SL3 Employee Group: Exempt Support Staff - Continuing # of Hires Needed 1 Category Administrative and Support Services About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement.

The salary range for this position is:

Recruitment range: $64,629 - $67,486 maximum starting salary is determined through knowledge, experience and internal equity.

Performance range: starting salary to max of $71,504 is available through annual performance increases.

• An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations Code.

Job Summary

Reporting to the VPAC Office Manager, the role supports the smooth and efficient functioning of the office and supports student-related initiatives by managing the AVPSA's schedule, coordinating communications, and facilitating administrative operations. The role acts as a member of the VPAC admin team and is a point of contact between the AVPSA and other university leaders, students, external stakeholders, and partners. Building and maintaining positive relationships is crucial.

• Provides administrative support to the Associate Vice-President Student Affairs.
• Coordinates key divisional priorities including Student Affairs Executive retreats and planning initiatives, Student Society engagements, key professional development events and fundraisers, and our all-staff orientation program.
• Coordinates administrative support meetings and shared projects/initiatives.
• Serves as a point of contact and supports student-related activities, services, and initiatives.

Job Requirements

This position requires a level of education, training, and experience equivalent to at least 3 years of office experience working within a complex organization and with senior leader(s).

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook), OneNote and an appetite and aptitude for learning new software and systems.
• Ability to refine and improve office processes.
• Strong written and verbal communication skills for effective communication with various stakeholders, including students, faculty, staff, and external partners.
• Strong time-management skills and an ability to manage calendars, schedule appointments, coordinate meetings, and keep track of various tasks.
• Attention to detail for accurate documentation, record-keeping, and maintaining the integrity of communications and information.
• Excellent interpersonal skills, interacting with diverse population of students, staff, and faculty.
• Flexible team player, willing to adapt to changes and challenges.
• Ability to maintain confidentiality of information related to the organization and its employees.

Territory Acknowledgement: We acknowledge and respect the L?k?????n (Songhees and Esquimalt) Peoples on whose territory the university stands, and the L?k?????n and WSÁNE? Peoples whose historical relationships with the land continue to this day.

Equity and Diversity Statement: UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.

Read our full equity statement here:

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: View email address on ca.edajobs.com Any personal information provided will be maintained in confidence.

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