Proposal Coordinator

RJC Engineers is a well-established, employee-owned engineering firm with a broad geographic footprint and deep roots across Canada and the United States. We are leaders in structural engineering, building science, structural restoration, structural glass engineering, parking facility design, and building energy modelling. What sets us apart? Our commitment to clients, cutting-edge technology, collaborative culture, and the passion of our people. We’re driven by a purpose: to positively impact our communities and invest in our team’s growth and success. At RJC, you’ll join an inclusive, fast-paced team tackling exciting and complex projects. You’ll work alongside industry-leading experts, explore emerging technologies, and be supported in your continuous professional development.

Being an RJC Professional

We build our team around five key attributes:

• Creative Mindset – You bring fresh ideas, challenge assumptions, and turn obstacles into opportunities.
• Proactive Approach – You take initiative, anticipate challenges, and seek ways to create a positive impact.
• Supportive Teamwork – You foster a culture of inclusivity, respect, and collaboration, helping others succeed.
• Trusted Advice – You act with integrity, expertise, and honesty, earning the confidence of clients and colleagues.
• Lead with Purpose – You empower, support, and guide others, driving meaningful results.

Salary Range: $54,000 - $65,000

Candidate Profile

The Marketing Proposal Coordinator is a part of the regional marketing team. They will provide support to the Regional Marketing Team with proposal production, data management, and other marketing initiatives.

Key Responsibilities

Duties include, but are not limited to:

• Providing excellent service to internal and external clients – providing responsive, positive support for any marketing requests and connecting with appropriate team members for responses as needed.
• careful coordination and follow-up regarding general information related to pursuits
• development of templates, typing, and formatting of proposals, brochures, CVs, related marketing materials
• overall layout and organization of RJC submission documents in MS Word and/or Adobe Creative suite (including InDesign)
• coordinating, integrating and proofreading written content from various team members
• creation of drafts and implementing subsequent revisions/updates
• Assisting with pursuit tracking (in Monday.com), project database updates, and CRM maintenance.
• Assisting with writing, development and coordination of marketing materials.
• Preparing desktop publishing works including written content, images and layouts for proposals, presentations, brochures and other marketing materials.
• Assisting with business development initiatives and client events.

Professional Qualifications & Experience

EDUCATION

• Degree/Diploma in Marketing, Communications or related field.

EXPERIENCE

• 2 to 5 years of related experience.
• Familiarity with consulting engineering and the architectural industry would be an asset.

SKILLS

• Proficiency in MS Office Suite. Familiarity with Adobe Creative Suite in particular InDesign would be a definite asset.
• Excellent interpersonal communication and strong writing, editing and proofreading skills.
• Strong self-initiative and resourcefulness, adept at handling changing priorities and meeting deadlines.
• Keen eye for detail and accuracy.
• Exceptional organizational, time-management, and project management skills.
• Ability to self-manage project assignments from start to finish with minimal supervision, and the flexibility to adapt and respond to unexpected challenges.
• Ability to interact professionally with all levels of business personnel (internal and external) and build strong working relationships.
• Ability to handle stressful situations with professionalism and composure.
• Committed to building strong industry relationships and providing exceptional client service.
• Fun sense of humor.

What RJC Offers?

• An inspiring workplace that supports its people and recognizes great work
• Stimulating, challenging projects and development opportunities to help you grow your skills and career
• Being part of a supportive and inclusive network of people that help each other reach their goals
• A comprehensive financial rewards program that recognizes your success, including eligibility for a performance-based bonus and share ownership program
• An extensive and generous benefits package including a $1000 Health Care Spending Account
• Maternity and Parental Leave Top-up Program
• Investing in your future, the opportunity to become part of an employee-owned organization and eligible for RJC’s matching Retirement Registered Saving Plan (RRSP)

Be Your Authentic Self

At RJC, we are dedicated to fostering an inclusive and diverse workplace where everyone is valued and respected. We proudly embrace all individuals and believe that every team member contributes to creating a welcoming environment. At RJC, inclusivity and diversity are commitments we all share.

We appreciate the interest and efforts of all applicants; however only those short-listed as candidates will be contacted. Upon request, accommodations are available for any person with disabilities participating in the selection process. Attention Staffing & Recruitment Agencies: RJC Engineers will not pay fees for recruitment activities related to the hiring of a candidate unless a written service agreement has been established between a duly authorized representative of our Corporate Human Resources department and the recruitment/placement firm. In addition, to qualify for recruitment fees, all candidate resumes must be submitted to RJC Engineers, through our Corporate Human Resources department. Resumes and profiles sent to our managers without the express agreement of our Corporate Human Resources department will not be eligible for a fee.