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Administrative Assistant and Receptionist

$20 - $22 per hour
Full-time

Unitarian House of Ottawa

Job Responsibility:

Unitarian House is a vibrant community of residents, staff, and volunteers which offers affordable housing, security, freedom, and comfort for seniors in a beautiful setting overlooking the Ottawa river.

Our mission is to provide a not-for-profit residence for seniors where, in a secure and caring environment, residents will have maximum independence, opportunities for personal fulfillment, companionship and participation in a dynamic, collaborative community of residents, staff and management.

The Administrative Assistant & Receptionist plays an integral role - you are first point of contact for all visitors. You are a friendly, resourceful problem solver, able to perform a variety of administrative tasks including the preparation of a variety of documents; the timely flow of information, such as mail, email, making announcements; routine bookkeeping such as receiving money and recording financial transactions; maintaining databases; record keeping, and assisting with a variety of events.

- Certificate or diploma in Office Administration, or related field; ideally specializing in Health Services

- 1 - 2 years previous related experience including reception, office administration and various office software applications

- Demonstrated understanding of and empathy for the needs of seniors

- Ability to tactfully handle difficult conversations

- Ability to speak, read and write English, including the ability to follow oral and written instruction, deal with complex situations and act as the first point of contact

- Patience, tolerance, and politeness when responding, providing feedback and/or support to residents and visitors to the residence

- An interest and aptitude in technology and enjoy a hands-on approach to learning

- Working both independently and in a diverse team environment

- Well organized and pay attention to detail

- Work effectively under time constraints

- Ability to speak French is preferred

- Current vulnerable sector check (less than 6 months old)

- A humanistic leadership approach to the workplace

- A friendly, respectful, and close-knit community of staff, volunteers and seniors

- A true team atmosphere that encourages creativity and innovation

- A competitive compensation and benefits package

We thank all applicants for their interest; however, only those selected to proceed in the selection process will be contacted.

Job Types: Full-time, Permanent

Pay: $20.00-$22.00 per hour

Expected hours: 40 per week

Benefits:

  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • RRSP match
  • Vision care

Flexible Language Requirement:

  • French not required

Schedule:

  • Day shift
  • Monday to Friday
  • Weekends as needed

Supplemental pay types:

  • Bonus pay

Application question(s):

  • experience with minutes taking as asset

Education:

  • AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

  • nonprofit governance/Minute taking: 1 year (preferred)
  • Administrative experience: 1 year (required)
  • senior: 1 year (preferred)

Work Location: In person

Application deadline: 2024-07-15Expected start date: 2024-08-05

Vacancy posted 3 days ago
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