Construction Administrator

Gannon/Blackburn Electric Inc.

Job Description

Job Title: Construction Administrator (Full-Time)
Location: 2000 Thurston Dr. Suite 25, Ottawa, ON, K1G 4K7
Hours: Monday to Friday, 8:00 AM – 4:30 PM
Contract Length: 12 months with potential for long term extension.
Pay Rate: $25 - $29 depending on experience

About the Role:
We are seeking a highly organized and detail-oriented Construction Administrator to join our team. This full-time contract role supports construction project operations by managing documentation, coordinating communication, and ensuring smooth administrative processes. The ideal candidate is proactive, adaptable, and able to work both independently and as part of a team.

Key Responsibilities:

Provide administrative support to project managers and site supervisors
Manage and organize project documentation, permits, and reporting to project managers
Track scheduling, project costing, and progress across multiple projects
Sending out staffing and scheduling emails
Maintain accurate records and filing systems
Organize invoices and support the accounting team
Support compliance with regulations and internal safety procedures
Prepare the construction of job site safety boards with our H&S manager
Audit and maintain worker qualifications with our H&S manager
Assist with health and safety programs and procedures
Help build our COR2020 safety program.
Prepare and download tender documentation along with closeout documentation
Work with project managers and estimators on searching tender websites along with safety / compliance platforms.
Work with the accounting team to process invoices and project costing.

Qualifications:

A university degree is required ; education in construction management, engineering, architecture, or a related field is a plus
Bilingual in English and French is preferred
Strong office and administrative skills
Proficient in Microsoft Office (Word, Excel, Outlook, etc.)
Comfortable working independently and within a collaborative team environment
Knowledge of the construction industry is an asset
Previous experience with health and safety procedures is a plus
Must be able to obtain and maintain a security clearance
References will be requested as part of the hiring process

\nCompany Description

Gannon/Blackburn Electric Inc. has been proudly serving the construction industry in the National Capital Region for over 35 years. GBE is owned and operated by Karlyn Gannon and family, specializing in commercial electrical installations, mechanical and general contracting services.

Company Description

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Vacancy posted more than 2 months ago

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