Administrative Assistant
Full-time
TorontoJobs.ca Recruitment Division
Our TorontoJobs.ca Recruiting Division client, located in mid-town Toronto, is looking for an Administrative Assistant.
In this role, you will play a key role in maintaining smooth office operations by managing reception, administrative, and logistics tasks. Your role will involve handling a variety of responsibilities to ensure the office environment remains organized and efficient.
Key Responsibilities:
Reception Duties:
Answer incoming phone calls and direct them appropriately.
Greet and assist visitors upon arrival.
Sort and distribute mail and faxes.
Arrange couriers for documents and packages.
Receive and store product samples in the freezers.
Maintain organized filing systems.
Keep kitchen and office surfaces clean and tidy.
Water office plants regularly.
Administrative Duties:
Coordinate the weekly office schedule and meetings.
Manage office equipment, leases, and cellphone plans.
Handle offsite file maintenance.
Order office and kitchen supplies to ensure smooth daily operations.
Review and approve invoices related to office expenses.
Logistics Support:
Update container information in Minotaur for overseas shipments.
Create and manage physical folders for U.S. and overseas shipments.
Forward shipping documents to warehouses and shipping lines.
Digitally save U.S. supplier shipping documents for record-keeping.
Forward broker invoices and sample shipping documentation to the logistics team.
Additional Duties:
Fulfill product label requests for the sales team.
Provide general administrative support to management as needed.
Qualifications :
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficiency in MS Office Suite and familiarity with logistics systems like Minotaur is a plus.
Ability to manage time efficiently and prioritize tasks.
Previous administrative experience preferred.
This position requires attention to detail, professionalism, and the ability to support various departments to ensure the smooth functioning of day-to-day office activities.
Vacancy posted 6 days ago
Similar jobs that could be interesting for youBased on the Administrative Assistant in Toronto, ON vacancy
$30 - $32 per hour
...organized? Do you thrive on employee and client interaction? If so, we are looking for you! Talentworld is recruiting for an Administrative Assistant for a temporary contract. Temporary assignments provide great flexibility for someone who is looking to get into the job market...SuggestedTemporary workInternshipWork at officeFlexible hours$25.56 - $31.95 per hour
...organized, and proactive individual to support the day-to-day administrative, office management, invoice & billing, communications, and coordination... ..., efficient, and well supported. The Administrative Assistant will provide administrative and operational support to the NIC...SuggestedHourly payRemplacementPermanent employmentFull timeInternshipWork at officeMonday to fridayFlexible hoursShift workWeekday work$50k - $55k per year
...destination that blends culinary excellence with warm hospitality. We are seeking a dedicated and detail-oriented Communications & Administrative Assistant to support our operations, enhance our brand presence, and assist with event planning and coordination. What's in it for...SuggestedPermanent employmentFull timeContract workFixed term contractWork at officeFlexible hoursDay shift$38k - $40k per year
...Job Responsibility: Job Title: Administrative Sales / Business Development Associate Location: Toronto Salary: $38,000 - $40,000 per year + Unlimited Commission Industry: Aesthetic Medicine / Medical Aesthetics Are you ambitious, self-driven, and passionate about...SuggestedFull timeMonday to fridayFlexible hoursShift workAfternoon shift$70k - $100k per year
...tied to business performance; Deferred Profit-Sharing Program to assist with retirement savings; comprehensive paid benefits; a 15%... ...starting or growing your career with us at The Home Depot. The Administrative Assistant provides comprehensive administrative and operational...SuggestedFull timeWork from home$61.6k per year
...Student Experience, the incumbent provides student services and administrative support to the Undergraduate Office of the Department of... ...Coordinating the recruitment of and training processes for teaching assistants, course instructors, and sessional lecturers; Preparing draft...Full timeWork at office$50k - $55k per year
...Close: July 08, 2026 Reason for vacancy: Replacement Position Summary Reporting to the Director, Finance, the Finance Administrative Assistant is responsible for administrative and project support for their designated department. Responsibilities include, but are not...RemplacementPermanent employmentFull timeWork at office$52.02k - $61.82k per year
...Title of Job: Administrative Assistant Date: June 22, 2026 Closing Date: July 6, 2026 Location: Toronto, ON - The Path Home - Pine Villa Compensation: $52,022 - $61,821 Annually Prorated Work Type: Onsite Job ID: 10869664 Existing or New Position: Existing...Long term contractPermanent employmentFull timeTemporary workWork at office$55k - $65k per year
...and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Administrative Assistant is located in Toronto and typically reports directly to the Facility Manager. Duties and responsibilities include but are not...Full timeFor subcontractorWork at office$48.48 per hour
...supervising physician (and in accordance with the College of Physicians and Surgeons of Ontario's policy on delegation) the Physician Assistant will provide quality patient focused care to patients in the Emergency Department under medical directives or direct orders....Hourly payFull timeInternshipShift workAfternoon shift$50k - $55k per year
...are looking for a Receptionist (6-month contract) to join our downtown Toronto office. We are seeking a Receptionist/Administrative Assistant who will work on-site five days per week and is interested in building a long-term career in this role. The Receptionist/ Administrative...Long term contractRemplacementContract workTemporary workFixed term contractSummer workSeasonal workWork at officeImmediate startMonday to friday- ...Staffmax is helping our client hire a reliable and highly organized Administrative Assistant for a 6-month contract. This role is critical in keeping office operations running smoothly and efficiently. You will be responsible for supporting internal teams with a wide variety...Contract workTemporary workWork at office
$32 per hour
...relationships and a creative streak? Do you have strong attention to detail? We are currently seeking a highly skilled and proactive Administrative Assistant IV to provide high-level, comprehensive operational support in Toronto. Title: Administrative Assistant IIII Location:...Hourly payContract workWork at officeRemote work$52k - $78k per year
...better working world. The opportunity You’ll join our Administrative & Workplace Services (AWS) team, helping to support the important... .... The Business Enablement Centre (BEC) Administrative Assistant is a trusted advisor to our client-serving Managers and Senior...Weekend work$25.56 - $31.95 per hour
...Sonshine Centre for Stroke Prevention & Cerebrovascular Brain Health at Toronto Western Hospital is currently recruiting a Clinical Administrative Assistant II. The ideal candidate will have a strong background in clinical administration, and a passion for innovation and creativity...Hourly payRemplacementContract workTemporary workPart timeInternshipWork at officeFlexible hoursShift work$26.5 per hour
...ABOUT POSITION · Provide operational and technical support of administrative activities · Ensure that correspondence, invoices and... ...Safety is an asset · Completion of program for administrative assistants or secretaries is an asset BENEFITS AND SALARY · Permanent...Hourly payPermanent employmentFull timeWork at office$46k - $55k per year
...looking to fill an opening for a Transfers Administrator to join our Transfers team.... ...and respond to transfers in inquiries Assist / cover others in the Transfers Department... ...Minimum 1 year experience in back office administration in a financial securities firm Extremely...Full timeInternship$55k - $60k per year
...complex challenges and drive results. The Fuel Administrator will be responsible for the end-to-end administration of corporate fuel card programs and 407 ETR... ...ensure fuel cards are correctly linked and billed Assist with employee inquiries related to their...RemplacementWork at officeLocal area3 days per week- ...Tribe Management Inc. is seeking an Onsite Property Administrator to support the day‑to‑day administrative operations of a residential property in the area.... ...tenant files, leases, and related documentation Assisting with vacancy tracking and arrears follow-up Preparing...Full timeFor contractors
$23.67k per year
...world make it a preeminent place to explore the art of societies across history. Your opportunity: The Financial Assistant will provide financial and administrative support for the University of Toronto-France Art History Partnership ( This program creates immersive...Part timeLocal area$67.92k per year
...providing end-user technical support. The Administrator configures, maintains and monitors the... ...of the lab, runs diagnostics and assists with repairs. The incumbent will remotely... ...research computing environment, supporting administrative, academic and active research staff who...Full timeFor contractorsWork at officeLocal areaRemote workWeekend workWeekday work- .... Job Description WHAT YOU’LL DO: As a Payroll Administrator, your main focus will be ensuring accurate and timely payroll processing... ...ensure quality completion of all time sensitive data entry. Assists in any special project as directed by the Payroll Manager/...Full timeWork at office
- ...encourage you to apply. Overview We are seeking an Executive Assistant who is skilled in performing tasks such as clerical and related office functions. Core responsibilities include administrative duties including travel planning, expense reimbursement support, information...Live outWork at officeLocal areaFlexible hours
- ...We are seeking a highly organized and proactive Executive Assistant to support the VP of Sales and the EVP & General Manager for the... ...scheduling, travel coordination, expense management and day-to-day administrative effectiveness. This role is offered as a fixed-term...Full timeFixed term contractCasual workWork at officeLocal areaShift workAfternoon shift
$60k - $95k per year
...Director and Senior Legal Counsel, Investments, the Executive Assistant (EA) is accountable for providing a full scope of support to the... ..., initiative, discretion and judgment. The EA will provide administrative support including managing / coordinating meetings and calendars...Work at officeImmediate startRemote workFlexible hours$25 per hour
...Responsibility: Position: Finance Administrator (Full-Time & Part-Time) Key Responsibilities... ...business performance evaluation. Assist management in understanding P&L drivers... ...for audits and tax filings. Administrative Support Manage mail distribution, telephone...Hourly payFull timePart timeWork at officeMonday to friday- ...assessments, disease state managements etc.) BTC management Administrative Duties: cycle counts, narcotic counts, return to stocks, TML’s,... ...Adhere to and implement all applicable company standards Assist with other pharmacy operations as required What you have to...Long term contractPart timeInternshipFlexible hours
- ...Human Resources and Office Services, the Corporate Administrator supports the Toronto office's daily operations, assists with Standing Committees, and provides backup... .... Supporting specific department-related administrative functions including coordination of various surveys...Full timeWork at officeFlexible hours2 days per week
$65k per year
...selections. Achieving high margins and minimal markdowns Job Model: Assistant Buyer Location: GTA Experience Required: 3+ years... ...sheets, purchase orders, distributions and any follow-up administration is executed in a timely manner. Quality control: beware of...- ...role, you will partner directly with the Executive Director, the Board of Directors, and vital Agency Committees. You’ll manage the administrative pulse of the organization, ensuring leadership is aligned, organized, and equipped to drive systemic impact. If you are a...Permanent employmentFull time
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!
Related searches
- administrative assistant needed Toronto, ON
- administrative assistant remote Toronto, ON
- adjointe administrative Toronto, ON
- real estate administrative assistant Toronto, ON
- administrative assistant - full time Toronto, ON
- administrative assistant for humanities Toronto, ON
- administrative assistant required Toronto, ON
- administrative assistant Toronto, ON
- emploi adjointe administrative Toronto, ON
- administrative assistant contract Toronto, ON