Finance Administrator

Job Responsibility:

Position:

Finance Administrator (Full-Time & Part-Time)

Key Responsibilities:

Bookkeeping & Financial Record Management

• Record and manage all financial transactions using QuickBooks .
• Maintain accurate records of income, expenses, and general ledger entries.
• Reconcile bank and credit card statements monthly.
• Generate financial reports, including income statements, balance sheets, and cash flow statements.

P&L Management

• Generate and maintain Profit and Loss (P&L) statements on a monthly and quarterly basis.
• Analyze revenue and expense trends to support business performance evaluation.
• Assist management in understanding P&L drivers to support strategic decision-making.

Monthly & Year-End Closing

• Aggregate and finalize accounting data at month-end.
• Perform monthly closing entries and prepare financial statements for management review.

Payroll Processing

• Review bi-weekly timesheets and calculate staff salaries.
• Process payroll, including tax deductions and compliance with relevant payroll regulations.
• Record payroll journal entries in the general ledger.

Accounts Payable & Receivable

• Process vendor invoices and manage payments.
• Prepare payments and ensure timely processing through the bank portal.
• Track receivables and follow up on overdue accounts.

Tax Filing and Compliance

• Prepare and submit GST/HST tax declarations.
• Ensure compliance with tax regulations and respond to any regulatory changes as required.

Document Management

• Organize and store financial records securely for audits or investigations.
• Prepare the required documentation for audits and tax filings.

Administrative Support

• Manage mail distribution, telephone, and email correspondence.
• Maintain office supplies and perform other general administrative duties as required.

Landlord and Rent Payments

• Process and track monthly rent payments.
• Reconcile statements and liaise with landlords as necessary.

Qualifications:

• Minimum of 2 years of proven experience in bookkeeping.
• Proficiency in QuickBooks or similar accounting software.
• Familiarity with payroll processes and regulations is an asset.
• Education or certification in accounting, finance, or a related field in Canada.
• High attention to detail and strong organizational skills.
• Excellent communication skills in English.

Working Conditions:

• Employment Type : Full-Time
• Working Hours : Monday to Friday, 9 AM to 5 PM
• Wage : TBD

How to Apply: Interested candidates should submit their resume and cover letter to View email address on ca.edajobs.com .

Join Neo Coffee Bar and contribute to a team committed to delivering exceptional customer experiences!

Job Types: Full-time, Part-time

Pay: $25.00 per hour

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• QuickBooks: 2 years (preferred)
• Bookkeeping: 2 years (preferred)

Language:

• English (preferred)

Work Location: In person