Receptionist, Administrative Assistant (6-month contract)

Working hours: 37.5 hours per week, Monday to Friday

Duration: FTC / Temporary 

Location: Toronto, Ontario

Job Ref: 205194

About the role

Ecclesiastical Insurance Canada , who are proudly part of  Benefact Group , are looking for a Receptionist (6-month contract) to join our downtown Toronto office.

We are seeking a Receptionist/Administrative Assistant who will work on-site five days per week and is interested in building a long-term career in this role. The Receptionist/ Administrative Assistant is responsible for maintaining a professional, welcoming, and well-organized front office environment. In addition, this role supports the smooth day-to-day operations of the office by managing incoming calls and visitors, coordinating mail and courier services, maintaining office and kitchen supplies, and ensuring overall workplace tidiness.

The role provides administrative and clerical support for meetings, events, and general office functions, contributing to an efficient and positive workplace experience. This is a great opportunity for an individual who takes pride in creating a professional first impression and enjoys supporting a collaborative team environment.

We are actively recruiting for this replacement opportunity. We don’t use AI tools in our screening or hiring process. Every application is reviewed by real people who want to learn what makes you shine.  Ready to make an impact and love what you do? Let’s make it happen together.

Why join us?

Be part of a collaborative, inclusive, ambitious culture committed to making a difference and working towards a more sustainable future. For the seventh consecutive year, we are recognized as one of Greater Toronto’s Top Employer’s for 2025 - we offer fantastic career and development opportunities, with all of our profits going to charity and good causes.

What you'll be doing 

• Professionally manage all incoming calls and warmly welcome guests, ensuring timely, courteous, and professional interactions at all times.

• Handle all incoming and outgoing mail, courier packages and office supply deliveries, including sorting, distributing, and preparing items for delivery.

• Maintain office and kitchen supplies including ordering, stocking, offloading of bulk snack orders, stationary supplies and other deliveries from ordered boxes and weekly purchasing of perishable food items like fresh fruits, milk etc.

• Ensure cleanliness and organization throughout the workspace, including keeping the kitchen area tidy and presentable (including but not limited to the loading of dishwashers, refreshing counter amenities, light cleaning of appliances and counters).

• Coordinate and support internal events and meetings, including catering arrangements and room setup and cleanup.

• Provide administrative support for documents, reports, invoices, and internal communications, along with other general office duties as needed.

• Coordinate with building management to address facility maintenance issues and ensure the overall upkeep of the office environment, including activities that promote and uphold workplace Health and Safety standards.

• Support Health and Safety initiatives as part of facility maintenance.

• Support Ecclesiastical’s Corporate Social Responsibility (CSR) initiatives by assisting with donation drives, seasonal decorations, and internal communication

What you'll need to have

• Diploma, certificate, or training in Business Administration or Office Administration is preferred.

• Minimum of 3 years’ experience in a front desk or reception role or in a customer-facing office/facility management role within an office environment.

• Demonstrated experience in managing multiple priorities and pivoting to tasks that need immediate attention.

• Professional, courteous, and approachable demeanour with a strong customer service orientation.

• Excellent organizational and administrative abilities, with the capacity to manage multiple tasks efficiently.

• Strong interpersonal and communication skills, both verbal and written.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable using standard office equipment.

• Exceptional attention to detail and accuracy in all aspects of work.

• Demonstrated ability in coordinating tasks and providing outstanding service to internal and external stakeholders.

• Requires a high level of initiative and the ability to learn through hands-on experience with minimal formal instruction.

• Perform regular manual handling of boxes, snacks, stationary, general office suppliers and grocery deliveries as part of daily operations.

What makes you stand out

• Positive Attitude You bring an approachable, friendly, and welcoming presence to every interaction, fostering a supportive and inclusive environment.

• Highly Organized You excel at multitasking, managing competing priorities, and maintaining focus under pressure to meet deadlines efficiently.

• Creative & Resourceful You think outside the box, offering innovative solutions and adapting quickly to changing circumstances with agility and insight.

• Tech-Savvy You’re confident and comfortable navigating technology, leveraging digital tools to enhance productivity and collaboration.

What we offer

At Ecclesiastical Insurance , we believe work should feel rewarding — and we mean that in every way! Our Total Rewards package goes way beyond competitive pay, bringing you excellent benefits, wellness & well-being support, and perks that make a real difference. 

We’re committed to transparency and fairness for this role; the base salary range is between $50,000 and $55,000 . That’s just the base —the full package includes so much more! Actual pay depends on your experience, skills, and fit for the role. If this range isn’t quite what you had in mind, we’d still love to hear from you!

• Vibrant downtown office - Right in the heart of the city!

• Working on site Monday - Friday

• Wellness perks – Fresh fruit, snacks, and summer ice cream days!

• Valuable industry experience - A great opportunity to grow your career within the Insurance sector.

• Future potential - Open doors to long-term career opportunities. 

• Giving back is in our DNA – Join an organization that truly cares!

About us

Ecclesiastical   Insurance is a unique specialist insurance company that is deeply committed to protecting the needs of organizations that enrich the lives of others and to supporting initiatives that help improve the lives of those in need. 

We insure some of Canada’s most historic and culturally significant places, as well as the arts, retirement living, education, charities, and faith organizations.

Benefact Group is a unique international financial services Group made up of over 30 businesses. We are owned by a charity and have been the 3rd largest UK corporate donor over a decade*, having given away £250 million since 2014. We have ambitious plans to become the UK’s number one corporate donor, with strategic objectives in place to double the Group’s size.

We believe it’s essential to attract, empower, grow and reward talented people, offering fantastic opportunities for career and personal development. Our giving ethos, 135-year history and the diversity of what we do, has enabled us to build a culture of kindness, great ambition, and of passionate people driven to do better and be better.

At Benefact Group, we are committed to creating an inclusive culture and building an environment where each and every one of us feels valued and respected. We are a community made up of people with a range of different backgrounds, abilities, perspectives, beliefs and interests and we value the strength this brings to us as a Group. We welcome applications from everyone.

If you need any additional support during the recruitment process, then please let us know.