Director of Finance & Operations | Full-Time

FINANCE AND OPERATIONS MANAGER

Loving Spoonful envisions a resilient community and local food system, that nourishes all people and supports dignified access to good food. Working towards a healthier, more connected community,Loving Spoonful provides programs and champions policies affecting food sovereignty, poverty, social inclusion and community health. Our work focuses on healthy food access, food education, and community engagement, impacting thousands of local community members each year through our dynamic programming. The Role As a member of Loving Spoonful's management team, the Finance and Operations Manager is responsible for managing the overall financial health of the organization. The position is full time, 40 hours/week, reporting to the Executive Director. 4 paid weeks' vacation per year

Financial accounting and reporting
~ Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with Accounting Standards for Nonprofit

Develop, implement, and ensure compliance with internal financial and accounting policies and procedures.
Withholding Payments (CPP, EI), Income Tax, Goods and Services Tax, Employer Health Tax.
Prepare all supporting information for the annual audit and liaise with the Board of Directors and the external auditors as necessary.
Develop and maintain financial accounting systems for expenditures and cash management, accounts payable, accounts receivable, credit control, and petty cash.
Reconcile bank and credit accounts.
Manage the cash flow and prepare cash flow forecasts in accordance with policy.
Oversee the bookkeeping function, including maintenance of the general ledger, accounts payable, accounts receivable and payroll.
Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation.
reviewing project progression; Oversee timely donation processing, tax receipting and donor acknowledgements.
Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate.
Assist the Executive Director and the Board Treasurer with financial reporting as required at
Payroll preparation and administration (in conjunction with the bookkeeper)
Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner.
Negotiate and manage the employee insurance and benefits plans.
Familiarity with Xero and ADP considered an asset.
Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the Executive Director and the Treasurer.
Project management accounting
Maintain financial records for each project in a manner that facilitates management reports.
Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders.
Provide accurate and timely reporting on the financial activity of individual projects.
Evaluate the need for new technology to meet the organization's financial data processing, control, and reporting requirements.
Risk management
~ Monitor risk management action plan and procedures to ensure that program and organizational risks are minimized.

Negotiate with the Bank(s) for lines of credit or other financial services as required and appropriate.
Office administration
Oversee and be the focal point for the routine day-to-day administrative function of the organization including reception, property/facility management, safety of the work environment, and provision of furnishings and equipment necessary for effective operations.
Oversee the management of all leases, contracts and other financial commitments.
University degree or College degree in a related field, such as Accounting, Commerce, or BusinessManagement/Administration, or equivalent experience.
Chartered Accountant, Certified General Accountant, or Certified Management Accountant designation is considered an asset.
Knowledge of generally accepted accounting principles.
Knowledge of federal and provincial legislation affecting charities.
Proficiency in the use of computer programs for: o Accounting. o Database management. The Finance and Operations Manager should demonstrate competence in some or all the following:
Understand ethical behaviour and business practices and ensure that your own behaviour and the behaviour of others is consistent with these standards and aligns with the organization's values.
Speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.
Assess situations to determine the importance, urgency and risks, and make clear decisions that are timely and in the best interests of the organization.
Organization: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information, and activities.
Planning: Flexible hybrid work environment. 90% desk work, 10% community work
A standard work week is Monday - Friday 8:30 am - 4:30 pm
The Finance and Operations Manager may be required to work flexible hours to attend the board meetings, events and during specific periods of the accounting cycle such as the Annual
Audit.
* We encourage applicants from candidates of diverse race, color, gender, age, religion, disability, sexual orientation, gender identity, or gender expression. Loving Spoonful will provide support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. No phone calls please.
Job Type: Full-time
Life insurance
On-site parking
Work from home
Flexible Language Requirement:
~ French not required

Day shift
Monday to Friday
Ability to commute/relocate:
~ Kingston, ON K7K 2V4: reliably commute or plan to relocate before starting work (required)

Bachelor's Degree (preferred)

Work Location: Hybrid remote in Kingston, ON K7K 2V4