Operations / General Manager - Remote

About Us At Digital Forms, we help companies grow through digital transformation — from process optimization and automation to AI and custom software development. We work with international clients and run fully remotely, supported by a small but mighty team.
That’s why we’re looking for a skilled Operations Manager to keep our company running smoothly day to day.

As our Operations Manager , you’ll be the organizational backbone of Digital Forms. You’ll make sure things are structured, documented, and completed on time — from contracts and invoices to recruitment support and vendor management. This is a senior, hands-on role for someone who takes ownership, enjoys building order from complexity, and wants to ensure that the company’s daily operations are efficient, compliant, and transparent.

Oversee day-to-day administrative processes and make sure nothing slips through the cracks.
Manage contracts — creating, extending, collecting signatures, and archiving.
Handle invoices: issuing, verifying, collecting, and scheduling payments.
Support compliance with internal policies (invoice flow, approval rules, procurement).
Support monthly financial closing by ensuring invoices, data, and receipts are complete.
Help manage budgets for purchases and company expenses.
Purchase company equipment, software, and other items when needed.
Prepare and manage contracts for new hires and contractors.

Travel & Event Coordination
Help find office or coworking space when needed.
Process & Knowledge Management
Excellent communication in Polish and English.
Experience working in a remote or international environment.
Interest in continuous process improvement and documentation.

Fully remote work (with preference for candidates based in or near Warsaw).
Flexible working hours and a culture built on trust and accountability.
Long-term B2B cooperation with room for growth.