Administrative Assistant I -- Temporary

Administrative Assistant (Northwest Region)
Regional Operations Division City: Thunder Bay Position(s) language: English Job term: 1 Temporary - 6 months with possibility of extension Job code: 08OAD - Office Administration 08 Salary: $26.92 - $31.31 Per hour* *Indicates the salary listed as per the OPSEU Collective Agreement. Calling all Administrative Professionals! Do you have highly developed administrative and customer service skills? If so, they will be well utilized as the Administrative Assistant providing critical administrative and business support services to internal and external clients in the Ministry of Natural Resources, Regional Operations Division. provide administrative support services by preparing, organizing and coordinating meetings, workshops and travel arrangements for staff
coordinate the preparation and distribution of agendas/background materials and attend meetings to take minutes
provide front-line customer service to external and internal clients/customers on ministry policies, procedures and other information
provide financial administration support through processing financial transactions (e.g. preparing reports, reconciling purchasing cards etc.)
provide administrative support for human resources-related procedures, i.e. processing time sheets and forms
Administrative knowledge:
You have knowledge of office administrative practices associated with administrative, financial, HR services health and safety and office management procedures.
You have math skills to verify and reconcile expenditures, prepare and review expense claims, maintain financial records and assist in the preparation of unit work plans and budget estimates.
You have proven communication skills to proofread and edit documents, explain procedures and legislation, prepare correspondence in verbal or written format.
You possess tact, diplomacy and interpersonal skills to ensure good customer service delivery to internal and external relations.
Computer, office equipment and typing proficiency:
You are able to use a computer and spreadsheet, database, presentation, email and internet applications proficiently to input data, produce various documents, maintain records and reconcile reports.
You are able to operate and maintain general office equipment such as photocopiers, faxes and telephones.
You are proficient in typing and word processing.
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions. Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. diversity, equity and inclusion initiatives
Anti-Racism Policy
The Ontario Public Service is one of Ontario's largest employers. flexible learning and developmental opportunities, including education and mentorship programs
many employee networks offering support for and education about underrepresented groups
a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
group health, dental, life and disability benefits
a range of vacation and leave options
an Employee and Family Assistance Program, which provides confidential counseling services
1 English Temporary, duration up to 6 months, 435 James St S, Thunder Bay, North Region

Ontario Public Service Employees Union Work hours: Administrative and Support Services Posted on: Monday, June 2, 2025 Note:

• You must apply online.
• Using concrete examples, you must show how you demonstrated the requirements for this job. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Language requirements and assessment: All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation: Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.