Intellectual Property Specialist

INTELLECTUAL PROPERTY SPECIALIST - VENTURE DEVELOPMENT

INVEST OTTAWA – BAYVIEW YARDS

The Intellectual Property (IP) Specialist supports the growth of startups and scale-ups through Invest Ottawa’s IP Services and Programs. Reporting to the IP Programs Manager, this role is the first point of contact for  ElevateIP and IP Assist participants. The specialist guides companies through their IP journey, manages inquiries, and ensures seamless delivery of IP services. Success is measured by participant satisfaction, program compliance, and effective support to clients and stakeholders.  

• Corporate Pay Band B: $49,600-$74,400


• Hiring Salary Range: $49,600 - $63,000


• Reason for opening: Backfilling a position


• Work Model: 10 days per month required in-office at Bayview Yards and Area X.O  
   

WHAT YOU WILL BE DOING: 

• Serve as a first point of contact for IP programs, responding to client inquiries in a timely and professional manner


• Support clients through onboarding, applications, calls, and referrals


• Communicate clearly with participants, colleagues, and external partners, ensuring accurate and consistent information sharing


• Support the IP Programs Manager in the delivery of ElevateIP and IP Assist initiatives


• Coordinate with IP Advisors and external service providers to facilitate client support


• Organize workshops, seminars, and awareness-building sessions, including managing logistics, scheduling, and communications


• Collaborate cross-functionally with teams including Finance, Marketing, and Venture Development


• Build and maintain strong relationships with clients, stakeholders, and ecosystem partners (e.g., IPON, IAC, external providers)


• Provide timely, client-focused support across the IP journey and facilitate referrals to advisors and partners


• Review funding applications and prepare preliminary summaries for internal review


• Act as committee secretary, maintaining accurate records and documentation of decisions


• Manage dashboards and track key performance indicators using tools such as Dynamics, Excel, and Power BI


• Prepare reports and share insights on program performance with stakeholders


• Adapt to diverse client needs and provide flexible, solution-oriented support


• Identify and recommend process improvements to enhance program delivery and effectiveness

WHAT YOU HAVE ACCOMPLISHED/GAINED THROUGHOUT YOUR CAREER :  

• Post-secondary education in business, law, or a related field


• Experience supporting programs or client services in a professional environment


• Proficiency in Microsoft Dynamics, Excel, and Power BI


• Strong organizational, time management, and problem-solving skills, with a high level of attention to detail


• Excellent communication and relationship-building skills


• Familiarity with intellectual property concepts and/or Canadian IP programs is considered an asset


• Primarily office-based at Bayview Yards Innovation Centre, with occasional evening or weekend work for events


• Operates in a fast-paced, dynamic environment requiring adaptability and the ability to manage multiple priorities


• Frequent multitasking across client support, program logistics, and reporting


• High level of concentration required for data management and compliance checks


• Minimal physical effort; standard office and virtual work conditions


• Occasional travel may be required

We may use an AI‑enabled assistant to take notes during our recruitment process to help our team stay present and engaged during interviews. The tool does not screen, assess, or select applicants, and all hiring decisions are made by people. We welcome inquiries about AI use and/or requests for accommodations at any stage of the hiring process. Personal information (including recordings, transcripts, and summaries) is safeguarded in line with our privacy policy and applicable Ontario privacy legislation.