Property Administrator - Part time

Part-time

Akelius

Are you looking for career opportunities within a rapidly growing global real estate company?
Then you might be our next Property Administrator.
Join us and be a part of our journey.
About Akelius
Akelius acquires, upgrades, and manages residential properties.
Akelius owns rental apartments in New York, Boston, Washington D.C., Austin, Montreal, Quebec, Toronto, Ottawa, Paris, and London.
Job Description
Akelius is seeking a customer service-focused and highly organized Property Administrator to support a portfolio of residential properties in Montreal.
The successful candidate will assist with property maintenance coordination while ensuring compliance with legal requirements and Akelius standards.
Property Administration
- Manage the lease and legal administration process for the assigned portfolio
- Support the Property Manager
- Issue legal notices and manage corresponding deadlines
- Maintain organized filing systems for tenants
- Communicate professionally with tenants, business partners, and other stakeholders
- Build and maintain positive tenant relationships
- Process rent payments and cheque requisitions
- Prepare and distribute notices
- Prepare and issue lease renewals
- Attend hearings at the local tenant rental board
- Knowledge of Yardi is recommended
- Knowledge of Quebec or Ontario tenant laws is recommended
Leasing
- Create and maintain effective marketing strategies for vacant apartment units
- Respond to leads and coordinate showings from all marketing sources
- Lease vacant apartments efficiently and reduce vacancy through individual and group appointments, as well as open houses
- Responsible for assembling complete application packages, lease preparation, and all aspects of the move-in process
- Enter prospect data into all required management systems
- Maintain up-to-date knowledge of competitor pricing, offerings, and incentives
- Proactively identify necessary changes based on market trends and competitive shifts
- Diligently follow up with clients and present a strong closing proposal
Who You Are
- A bachelor’s degree is required, preferably in Business Administration, Real Estate, or Accounting
- Experience in residential or commercial property administration is an asset
- Strong command of both French and English
- Knowledge and understanding of tenant board processes
- Superior organizational and time management skills
- Ability to multitask under competing deadlines
- Confidence in taking initiative, making decisions, and managing arrears
- Adaptable to an ever-changing environment
- Proficient in Yardi Voyager (an asset)
What We Offer
- **Part-time position**
- **Competitive salary based on experience**
- **Temporary position until December 31, 2025**
If you're interested, send us your CV, and we will contact you.
---
**French Version **
**Êtes-vous à la recherche d’opportunités de carrière au sein d’une entreprise immobilière mondiale en pleine croissance ?**
Alors vous pourriez être notre prochain(e) administrateur(trice) immobilier(ère).
Rejoignez-nous et participez à notre aventure.
À propos d’Akelius
Akelius acquiert, modernise et gère des propriétés résidentielles.
Akelius possède des appartements locatifs à New York, Boston, Washington D.C., Austin, Montréal, Québec, Toronto, Ottawa, Paris et Londres.
Description du poste
Akelius recherche un(e) administrateur(trice) immobilier(ère) axé(e) sur le service à la clientèle et doté(e) d’une grande rigueur organisationnelle pour soutenir un portefeuille de propriétés résidentielles à Montréal.
La personne retenue assistera à la coordination de l'entretien des propriétés tout en veillant au respect des exigences légales et des normes d'Akelius.
Administration d’immeubles
- Gérer le processus de location et l’administration légale du portefeuille assigné
- Soutenir le gestionnaire immobilier
- Émettre des avis légaux et gérer les délais correspondants
- Maintenir un système de classement organisé pour les locataires
- Communiquer professionnellement avec les locataires, les partenaires d’affaires et les autres intervenants
- Établir et entretenir des relations positives avec les locataires
- Traiter les paiements de loyers et les demandes de chèques
- Préparer et distribuer des avis
- Préparer et émettre les renouvellements de baux
- Assister aux audiences du Tribunal administratif du logement
- Connaissance de Yardi, recommandée
- Connaissance des lois sur les locataires du Québec ou de l’Ontario, recommandée
Location
- Concevoir et maintenir un marketing efficace pour les unités vacantes
- Répondre aux demandes et coordonner les visites provenant de toutes les sources de marketing
- Louer efficacement les appartements vacants et réduire le taux de vacance par des rendez-vous individuels, des visites de groupe et des portes ouvertes
- Être responsable de l’assemblage des dossiers de candidature complets, de la préparation des baux et de tous les aspects du processus d’emménagement
- Effectuer l’entrée de données des prospects dans tous les systèmes de gestion requis
- Maintenir une connaissance des prix, des offres et des promotions des concurrents
- Identifier de manière proactive les changements nécessaires en fonction des conditions du marché et de la concurrence
- Assurer un suivi rigoureux avec les clients et présenter une proposition de conclusion convaincante
Profil recherché
- Baccalauréat requis, de préférence avec une spécialisation en administration des affaires, immobilier ou comptabilité
- Expérience en administration immobilière résidentielle ou commerciale, un atout
- Excellente maîtrise du français et de l’anglais
- Connaissance et compréhension des processus de la Régie du logement
- Compétences supérieures en organisation et gestion du temps
- Capacité à gérer plusieurs tâches avec des échéances concurrentes
- Assurance dans la prise d’initiatives, la prise de décisions et la gestion des impayés
- Adaptabilité à un environnement en constante évolution
- Maîtrise du logiciel Yardi Voyager (atout)
Ce que nous offrons :
- **Poste à temps partiel**
- **Salaire compétitif selon l’expérience**
- **Contrat temporaire jusqu’au 31 décembre 2025**
Si ce poste vous intéresse, envoyez-nous votre CV et nous vous contacterons.

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