Office / Accounts Payable Administrator

Brxton Masonry  is seeking an experienced Office / Accounts Payable Administrator to keep our office, financial, and safety records running smoothly. This role processes all incoming invoices, maintains accurate A/P records, reconciles the company VISA statement, enters time-sheets for payroll and supports general office & project administration. The position is full-time flexible with a comprehensive compensation package, with opportunity for growth through added responsibilities aligned with increased compensation.

Key Responsibilities
-Manage mail and couriers; scan, print, and copy documents
-Order office supplies and coordinate office equipment maintenance
-Answer phones and forward messages as necessary
-Maintain files and general filing systems
-Data entry and spreadsheet maintenance

-Maintain project files, both electronic and hard copy
-Assist with monthly project billing by assembling documents for signing and sending per contract instructions
-Create job safety binders for site use
-Arrange accommodations and parking for projects as needed
-Enter safety data and file safety documents
-Maintain and update safety procedure documents as directed
-Assist with tender submissions and help build proposals occasionally

-Maintain purchase order files (paper and electronic); create electronic POs as requested
-Enter vendor invoices into the accounting program and record A/P transactions accurately
-Review vendor statements and follow up as needed
-Reconcile the VISA statement each month using Excel, and enter transactions into the accounting program
-Set up and maintain vendor accounts

-Enter hours worked by field staff into the time keeping system under the direction of the payroll administrator, supporting accurate and timely payroll processing
-Process hire ons, terminations, wage adjustments